Billing & GA staff

BTI Solutions•Grand Prairie, TX

3d•Onsite

About The Position

This role is responsible for managing various financial and operational tasks to ensure smooth site operations. The Billing & GA staff will follow Standard Operating Procedures (SOPs) and Work Instructions, update them as needed, and ensure timely financial closing and forecasting. Key responsibilities include managing vendor invoices and customer billing, processing payments, generating reports, making cost-saving proposals, and overseeing site maintenance and inventory. The position also involves executing safety and compliance walks, obtaining quotations for improvements, and collaborating with the Site Supervisor on repairs. Ad-hoc reporting and flexibility for overtime are also expected.

Requirements

Strong organization & communication skills
High school GED or higher
Ability to effectively work under the pressure of deadlines in a multi-task, production environment
Detail oriented, with the ability to thoroughly research, analyze and develop solutions to complex processing and workflow issues
Ability to quickly grasp situational issues and derive solution to problem
Proficient with Microsoft Excel with v-lookups and pivot tables
Excellent presentation, communication, and organizational skills including effective written and verbal communication skills to communicate with various levels of the organization

Responsibilities

Follow SOP and Work Instructions, update as needed and ensure financial closing requirements as well as forecasting and closing all books timely
Ensure all vendor invoices & monthly customer invoice is submitted & paid timely
Check with vendors for new invoices, keeping track of what day of each month each vendors sends in the invoices
Review invoice for any unusual or outstanding charges, and submit to Site Manager for approval
Submit approved invoices to respective Finance departments for payment
Ensure all vendor payments are made timely without no stoppages in service
Generate daily labor analysis report & billing report
Make cost saving proposals
Update site roster monthly, applying changes to labor analysis
Execute daily safety & compliance walk, propose needed repair/work to Site Manager for approval
Obtain quotations for site improvement work
Work with Site Supervisor to complete repairs & maintenance on MEH’s including communication with vendors
Maintain warehouse/office supply inventory & fulfill based on usage to avoid run out
Monitor trends and report changes to Management for action
Perform ad-hoc reporting, as required.
Perform other job related duties as required
Flexible to work overtime as required