Billing Data Entry Specialist

Great Performances•New York, NY

1d•$0 - $20•Remote

About The Position

Great Performances is a leading catering, events, and hospitality company in the greater New York area, known for its innovative menus, striking design, and impeccable service. For over four decades, they have provided food services in numerous celebrated New York City cultural institutions and are recognized for full-service catering, corporate workplace dining, and large-scale event production. Great Performances is also the nation's first caterer to own and operate an organic farm, Katchkie Farm. The company is committed to its vision of Building Community to Better Our World and its mission to Unleash Joy through Genuine Hospitality, guided by core values of Craftsmanship, People, Sustainability, Collaboration, and Doing Good Through Food. They are seeking a highly analytical, organized, and detail-oriented Billing Data Entry Specialist to join their team in a remote, part-time capacity. This role will support the Department for the Aging (DFTA) Home Delivered Meals Program by accurately entering, maintaining, and auditing high-volume billing and financial data. The ideal candidate is a self-motivated professional with exceptional attention to detail, strong analytical and mathematical skills, and advanced proficiency in Microsoft Excel. This individual must be able to work independently in a remote environment, manage multiple priorities, and maintain the highest standards of accuracy, confidentiality, and compliance.

Requirements

High school diploma or equivalent required
Minimum of 1–2 years of experience in billing, data entry, bookkeeping, accounting support, or a related administrative role.
Advanced proficiency in Microsoft Excel is required, including Pivot Tables, SUMIFS, VLOOKUP/XLOOKUP, sorting, filtering, conditional formatting, and data validation.
Proficiency in Microsoft Office Suite, Google Sheets, and database management systems.
Ability to type a minimum of 45–50 words per minute with a high degree of accuracy.
Strong mathematical, analytical, and problem-solving skills with the ability to identify and resolve billing discrepancies.
Exceptional attention to detail, organizational skills, and the ability to manage multiple priorities while meeting deadlines.
Excellent verbal and written communication skills, with the ability to collaborate effectively across departments.
Demonstrated ability to maintain the confidentiality of sensitive financial, participant, and organizational information.
Self-motivated, dependable, and able to work independently as well as collaboratively in a fast-paced environment.
Must be able to provide valid documentation that you are legally eligible to work in the United States.

Nice To Haves

Coursework in Accounting, Finance, Business Administration, or a related field is preferred.
Experience processing invoices, financial records, or government-funded program billing is preferred.
Experience working with accounting, billing, ERP, or financial management software is preferred.

Responsibilities

Accurately enter high-volume billing, invoice, payment, and program-related financial data into the company’s database on a daily basis.
Ensure timely and accurate processing of billing information for the DFTA Home Delivered Meals Program.
Review, verify, and reconcile billing information to ensure accuracy, completeness, and compliance with DFTA contractual requirements and internal policies.
Assist with invoice tracking, payment reconciliation, and account documentation.
Utilize advanced Microsoft Excel functions, including Pivot Tables, SUMIFS, VLOOKUP/XLOOKUP, and other formulas to organize, analyze, and validate billing and program data.
Generate reports, spreadsheets, dashboards, and financial summaries to support billing, reimbursement, program tracking, and operational decision-making.
Audit meal delivery records, invoices, and supporting documentation to ensure compliance with DFTA regulations, contractual guidelines, and organizational standards.
Maintain organized digital records and supporting documentation for audits, contract compliance, and financial reporting.
Identify, investigate, and resolve billing discrepancies, data inconsistencies, and entry errors prior to final processing.
Communicate with internal departments to obtain missing information and ensure accurate billing records.
Work closely with program staff, finance, and operations teams to support timely billing, reporting, and reimbursement activities.
Respond professionally to internal billing inquiries and provide administrative support as needed.
Safeguard confidential financial, participant, and organizational information in accordance with company policies and applicable privacy regulations.
Maintain accurate electronic filing systems and ensure proper record retention.
Perform other administrative, billing, and data entry duties as assigned to support the successful operation of the DFTA Home Delivered Meals Program.