Sacramento Billing Coordinator
About The Position
Air Systems is seeking a Service Billing & Accounts Receivable Specialist that is responsible for accurately billing service work, monitoring customer account balances, and ensuring timely payment collection. This role will be positioned in our Sacramento Branch and works closely with Service Coordinators, Project Sales, Field Technicians, and Accounting to process invoices, reconcile accounts, and support a healthy financial cycle for our Service divisions. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced environment where accuracy, accountability, and customer service matter. #airsys
Requirements
- 4+ years of experience in billing, accounts receivable, or accounting support.
- Knowledge of cost codes, invoicing cycles, and collections practices.
- Strong attention to detail with the ability to manage competing priorities.
- Effective written and verbal communication skills.
- Proficiency in Microsoft Excel, Outlook, and business software systems.
- Ability to manage confidential financial data responsibly and professionally.
Nice To Haves
- Experience in construction, field service, or mechanical trades preferred.
- Knowledge of COINs ERP system a plus
Responsibilities
- Review work orders, labor entries, material charges, and purchase orders for billing accuracy.
- Daily reconciliation of all P-Card purchases
- Generate and issue service invoices, T&M invoices, PM invoices, and project/service sales invoices.
- Ensure proper cost coding and adherence to company billing procedures.
- Track billable labor, warranty work, and service contract coverage.
- Partner with Service Leadership on disputed invoices, adjustments, credits, and escalations.
- Monitor A/R aging reports and identify overdue accounts.
- Conduct collections outreach and maintain positive customer relationships.
- Apply customer payments (check, ACH, credit card, lockbox, etc.).
- Process credit memos, short-pays, and reconciliations with supporting documentation.
- Assist with customer onboarding (billing contacts, tax certificates, account setup).
- Support cash flow goals and reduce uncollectable balances.
- Communicate invoice status, account issues, and payment delays to internal teams.
- Assist with month-end closing, reporting, and financial reconciliations.
- Maintain organized records in accordance with company policies and audit standards.
- Identify opportunities to streamline billing processes and reduce rework.
Benefits
- Comprehensive health coverage (medical, dental, vision, prescription).
- Telehealth access and HSA/FSA options.
- Employer-paid Life, Accident, and Disability Insurance: 1.5 times your salary.
- Generous paid time off, with increases each year + 10 paid holidays.
- On-site employee gym and EV plugs and/or bike commuter benefits.
- Opportunities for professional growth through educational assistance and career development programs.
- A flexible work environment and culture that prioritizes team collaboration, work-life balance, and personal well-being.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
101-250 employees
