Billing Coordinator

Fish & Richardson P.C.•Minneapolis, MN

4h•$45,000 - $56,000•Remote

About The Position

Fish & Richardson, a premier global intellectual property law firm, is seeking a Billing Coordinator to join their fast-paced Accounting Department. This role is part of The Hub, Fish’s remote-first group of professionals, meaning employees work primarily from home with no expectation of a regular in-office presence. This is a remote-first position, with a focus on candidates located in Minneapolis.

Requirements

A minimum of a High School Diploma or equivalent is required.
Working knowledge of client billing guidelines, invoice review, electronic billing, and issue resolution.
Proficiency with Microsoft Excel, Word, Outlook and remote collaboration tools
Exceptional attention to detail, organization, and follow-through, with the ability to manage multiple deadlines independently.
Strong analytical, problem-solving, and professional communication skills, including discretion with confidential information.
This position is fully remote in MN.

Nice To Haves

Billing coordinator, e-billing, accounts receivable or closely related experience preferred; law firm experience strongly preferred.
Experience with Aderant or other legal billing system preferred; familiarity with LEDES formats and e-billing portals is a plus.

Responsibilities

Manage assigned client billing portfolios from prebill preparation and attorney edits through invoice finalization and delivery.
Review time entries, matter details and supporting documentation for accuracy and compliance with client billing guidelines.
Coordinate with attorneys and internal teams to obtain approvals, clarify edits, and meet monthly billing deadlines.
Submit invoices through client portals and e-billing platforms, monitor status and resolve client rejections.
Maintain accurate client, matter and billing instruction records in the firms financial systems and tracking tools.
Perform quality-control reviews, research billing discrepancies, and respond promptly to internal and client billing inquiries.
Support month-end and year-end billing activities, reporting, audit requests, and continuous process improvements.