Billing Coordinator

CARBO•Fort Worth, TX

11d•Onsite

About The Position

The Billing Coordinator - Waterproofing supports construction billing, invoicing, and project administration with a primary focus on timely and accurate progress billing. This role works closely with project teams, accounting, operations, vendors, and internal stakeholders to maintain required documentation, resolve billing or ERP/SAP questions, and meet contract and customer billing deadlines.

Requirements

At least one (1) year of experience in progress billing required, preferably in construction, commercial construction, specialty contracting, or waterproofing.
Working knowledge of construction billing concepts, including change orders, purchase orders, contract values, billing terms, and job tracking.
SAP or ERP/accounting system experience preferred; willingness to learn company-specific systems and processes required.
Proficiency with Microsoft Excel and ERP/accounting software such as Sage, Viewpoint, Foundation, Spectrum, SAP, or similar systems.
Strong organizational skills with the ability to manage multiple invoices, purchase orders, deadlines, and billing cycles.
Excellent communication and customer service skills when working with internal teams, project stakeholders, and vendors.
Collaborative, flexible, and team-oriented approach with a willingness to support responsibilities beyond a narrow role scope.
Adaptable learner who is comfortable asking questions and learning company-specific processes from the ground up.
Strong attention to detail, problem-solving ability, and process improvement mindset.

Responsibilities

Prepare, review, and issue construction-related invoices, with an emphasis on progress billing.
Process progress, milestone, T&M, and final billings in accordance with contract terms, billing schedules, and project requirements.
Review required supporting documentation, including work tickets, daily reports, timesheets, materials, vendor invoices, and purchase orders.
Monitor customer and project billing deadlines to ensure invoices are submitted accurately and on time.
Set up and maintain projects in the ERP/accounting system, including contract values, billing terms, change orders, purchase orders, sales orders, and related project details.
Perform required SAP movements and maintain accurate project, contract, and billing data.
Track contract balances, remaining billable amounts, and other billing information to support invoicing and revenue tracking.
Track pending and approved change orders and ensure approved changes are reflected in invoices and the ERP/accounting system.
Maintain supporting documentation for change requests, purchase orders, work tickets, and related project updates.
Coordinate with ROW, clerks, managers, project teams, vendors, and other stakeholders to obtain information and resolve billing, procurement, or SAP-related questions.
Ensure vendor invoices and other required documents are received in time to support progress billing deadlines.
Support procurement activity, including high-volume purchase order coordination, until or unless a dedicated procurement role is in place.
Maintain complete, organized project billing files and job-related documentation.
Ensure documentation is accurate, current, and available to support billing deadlines, customer requirements, and internal review.
Identify opportunities to improve billing, invoicing, procurement, and administrative workflows.
Support internal customers and team members with a collaborative, flexible, and service-oriented approach.