Billing Coordinator

Comfort Systems USA•Nashville, TN

11d•Onsite

About The Position

As the billing coordinator, you will work as part of a service team to effectively execute administrative duties associated with running a mechanical service company. Compensation aspects of the role are dependent upon knowledge, skills, and experience.

Requirements

Strong organizational skills and ability to meet deadlines.
Strong oral and written communication skills
Maintain a positive, cooperative, and teachable attitude.
Comply with and promote company Safety Policy
Ability to perform high work volume with minimal errors and supervision.
Ability to communicate courteously and proactively with all levels within the company.
Ability to maintain confidentiality concerning financial and customer transactions.
Must be proactive, self-motivated, detail oriented and reliable.
Ability to stand, squat, bend, stoop and comfortably lift up to 15 lbs.
Must have the ability to multitask and work independently, as well as in a team environment.
Ability to pass full background screening and drug screening.
Must have reliable transportation.
Ability to travel, as needed.

Nice To Haves

3 years of experience within billing or accounts payable / receivable preferred.
GED/ High School Diploma preferred.
Prior experience working within the construction / service industry, inclusive of general contractors, specialty contractors and service providers, preferred.
Proficiency in MS Word and Excel; knowledge of pivot tables, v-lookups, etc. preferred.

Responsibilities

Maintains all shipping, receiving, warehousing, and distribution operations by initiating, coordinating, and enforcing program, operational, and personnel policies and procedures.
Create reports, maintain accounts receivables (AR) reports, filing, scanning and document management.
Generate accurate and timely invoices.
Manage contract agreement records, including data entry, updates, reporting, and ongoing maintenance of customer and service agreements.
Review customer contracts, quotes, technician notes and purchase orders to determine Time & Material billing amounts.
Create purchase orders for technicians.
Compile technician paperwork according to customer requirements.
Review and report on unbilled costs.
Enter vendor invoices into accounting system and process accounts payables.
Maintain documentation for purchases, payments, and other business-related expenses.
Process and transmit final invoices according to customer requirements.
Assist with customer questions and follow ups.
Meet accounting deadlines for month-end process and closing cycles.
Assist the accounting department with AR related job tasks as requested.
Attend and participate in AR biweekly meetings.
Perform other related duties or special projects, as assigned.