Billing & Collections Coordinator

Shook, Hardy & Bacon L.L.P.•Chicago, IL

2d•Hybrid

About The Position

This role involves preparing and reviewing invoices, performing override calculations, and reconciling payments based on client and Billing Attorney requirements. The coordinator will proactively monitor aging of unbilled fees, costs, and accounts receivable for assigned Billing Attorneys, working with them to address aged items. This position also coordinates billing and collection efforts, supports budget preparation and reporting, and utilizes department software like Elite. Responsibilities include preparing various reports, conferring with clients on billing matters, gathering and reporting billing and rate information, and ensuring accuracy for write-offs. The role requires mastering client billing guidelines and ensuring work conforms to firm policies. Additionally, the coordinator may provide financial data analysis, prepare charts and reports, and handle special projects.

Requirements

Bachelor's degree (B. A.) or equivalent from four-year college or university in accounting, finance, information technology or other quantitative field of study preferred.
Minimum three years work experience within the accounting function of a service sector organization.
One year of law firm billing experience.
Advanced Excel spreadsheet experience.

Nice To Haves

Two or more years of experience preferred.
Elite Legal Billing System expertise a significant plus.
ARCS and e-billing experience preferred.
Equivalent combination of education and experience.

Responsibilities

Prepares and reviews invoices in customized formats as required by client/Billing Attorney.
Performs override calculations and changes based on client and Billing Attorney requirements.
Assists with identification and reconciliation of payments received.
Pro-actively monitors aging of client's unbilled fees and costs and A/R for assigned Billing Attorneys.
Works with Billing Attorneys to address aged unbilled fees and costs.
Coordinates billing and collection efforts with Billing Attorneys on behalf of the Accounting department.
Supports preparation of and reporting against client budgets.
Uses various department software programs (Elite) to maintain and/or prepare information for others.
Prepares various reports through billing system and is able to make modifications as requested.
Confers with clients regarding billing deadlines, billing /rate inquiries and concerns with billing statements.
Gathers monthly, quarterly and annual billing and rate information, prepares reports and statistical data when necessary.
Prepares and ensures billing/payment information is accurate for all write-offs.
Masters client billing guidelines and examines work for accuracy and conformity to client guidelines and firm policies and procedures.
May provide basic financial data and analysis; may prepare complex charts, graphs or reports as requested.
Is assigned special projects and ad hoc projects and requests from Billing Attorneys and/or supervisor.