Billing & Collections Coordinator

Shook, Hardy & Bacon L.L.P.•Clayton, MO

12d•Hybrid

About The Position

This role involves preparing and reviewing invoices in customized formats, performing override calculations and changes based on client and Billing Attorney requirements, and assisting with the identification and reconciliation of payments received. The position proactively monitors the aging of client's unbilled fees and costs and A/R for assigned Billing Attorneys, working with them to address aged items. The coordinator will also support the preparation of and reporting against client budgets, and use various department software programs, including 3E, to maintain and prepare information. Additionally, the role involves preparing reports through the billing system, conferring with clients regarding billing inquiries and concerns, and gathering billing and rate information for reports and statistical data. The position ensures billing/payment information is accurate for all write-offs, masters client billing guidelines, and examines work for accuracy and conformity to guidelines and firm policies. The role may also provide basic financial data and analysis, prepare complex charts, graphs, or reports, and handle special projects and ad hoc requests.

Requirements

3E experience
Legal billing experience
Legal collections experience
Advanced Excel spreadsheet experience
Bachelor's degree (B. A.) or equivalent from four-year college or university in accounting, finance, information technology or other quantitative field of study preferred
Minimum three years work experience within the accounting function of a service sector organization
One year of law firm billing experience

Nice To Haves

Elite Legal Billing System expertise
ARCS experience
e-billing experience
Two or more years of law firm billing experience preferred

Responsibilities

Prepares and reviews invoices in customized formats as required by client/Billing Attorney.
Performs override calculations and changes based on client and Billing Attorney requirements.
Assists with identification and reconciliation of payments received.
Pro-actively monitors aging of client's unbilled fees and costs and A/R for assigned Billing Attorneys.
Works with Billing Attorneys to address aged unbilled fees and costs.
Coordinates billing and collection efforts with Billing Attorneys on behalf of the Accounting department.
Supports preparation of and reporting against client budgets.
Uses various department software programs (3E) to maintain and/or prepare information for others.
Prepares various reports through billing system and is able to make modifications as requested.
Confers with clients regarding billing deadlines, billing /rate inquiries and concerns with billing statements.
Gathers monthly, quarterly and annual billing and rate information, prepares reports and statistical data when necessary.
Prepares and ensures billing/payment information is accurate for all write-offs.
Masters client billing guidelines and examines work for accuracy and conformity to client guidelines and firm policies and procedures.
May provide basic financial data and analysis; may prepare complex charts, graphs or reports.
Is assigned special projects and ad hoc projects and requests from Billing Attorneys and/or supervisor.