Billing Clerk

Meruelo Group•Norwalk, CA

6d•Onsite

About The Position

The Billing Clerk position is responsible for creating company invoices and sending them to DBE customers for payment. This role also processes adjustments or corrections as needed, handles foreman daily timesheets, and performs other accounting-related tasks as identified by the Billing Supervisor. The position requires a high school diploma or GED equivalent and is preferred to have a minimum of two years of accounts receivable experience or equivalent training, along with general knowledge of the construction industry. Proficiency in Microsoft Word, Excel, and spreadsheet applications is necessary.

Requirements

A high school diploma or GED equivalent is required
Proficient in Microsoft Word, Excel, and knowledge of spreadsheet applications
Strong attention to detail and accuracy
Able to adjust priorities on short notice, manage interruptions and work well under pressure
Ability to stay focused and work without close supervision
Works well in a team environment as well as independently
Ability to accurately enter data and perform mathematical calculations
Ability to timely meet deadlines; coordinate workloads with Supervisor
Effective communication, organizational and problem-solving skills
Complies with and maintains company confidentiality practices and policies
Interact professionally with all company employees and outside people, such as customers, vendors and professional service providers
Mental alertness is necessary to ensure accurate and thorough completion of work activities.
Ability to interpret and disseminate complex information appropriate and effectively.
Ability to learn and become proficient with multiple billing platforms
Ability to receive constructive criticism and conduct yourself with professionalism
Ability to sit for prolonged periods and efficiently operate computer, calculator, copier, fax and other business office equipment.
Comply with accounting and all other company policies, procedures, as well as all relevant federal, state and local reporting requirements.

Nice To Haves

A minimum of two years of accounts receivable experience or equivalent training is preferred
General knowledge of the various disciplines and procedures utilized by the Construction industry is preferred

Responsibilities

Assign new job numbers as needed
Open new jobs in the company’s accounting system; updating information when necessary
Timely/ accurately prepare and send out customer invoices as required by the contract
Investigate and resolve billing errors, inconsistencies or customer inquiries
Assist with collection efforts for past due invoices
Ensure proper documentation for contracts, change orders, adjustments and other pertinent billing information are maintained in A/R files
Maintain A/R files in a neat, organized manner; updating with new documentation as received
Prepare adjustments or credit memo when necessary; obtain proper approval
Process foreman daily timesheets
Other necessary and required duties