Billing Clerk Admin

Meruelo Group•Norwalk, CA

1d•Onsite

About The Position

The Billing Clerk/Admin is responsible for creating company invoices and sending them to DBE customers for payment, processing adjustments or corrections as needed. This role also involves processing foreman daily timesheets and performing other accounting-related tasks as identified by the Office Supervisor. The position requires the ability to stay focused, work independently or in a team, and manage priorities effectively under pressure.

Requirements

A high school diploma or GED equivalent is required.
Proficient in Microsoft Word, Excel and knowledge of spreadsheet applications.
Ability to stay focused and work without close supervision.
Works well in a team environment as well as independently.
Ability to accurately enter data and perform mathematical calculations.
Able to adjust priorities on short notice, manage interruptions and work well under pressure.
Ability to timely meet deadlines; coordinate workloads with Supervisor.
Effective communication, organizational and problem-solving skills.
Complies with and maintains company confidentiality practices and policies.
Interacts professionally with all company employees and outside persons, such as customers, vendors and professional service providers.
Mental alertness is necessary to ensure accurate and thorough completion of work activities.
Ability to interpret and disseminate complex information appropriate and effectively.
Ability to learn and become proficient with multiple billing platforms
Ability to sit for prolonged periods and efficiently operate computer, calculator, copier, fax and other office equipment.
Comply with accounting and all other company policies, procedures, as well as all relevant federal, state and local reporting requirements.

Nice To Haves

A minimum of two years of accounts receivable experience or equivalent training is preferred.
General knowledge of the various disciplines and procedures utilized by the Construction industry is preferred.

Responsibilities

Assign new job numbers as needed and create electronic/physical job folders
Open new jobs in the company’s accounting system; updating information when necessary
Ensure proper documentation for contracts, change orders, adjustments and other pertinent billing information are maintained in A/R files
Cover front desk, answer phone calls
Assist with preparing customer invoices as needed
Update and send weekly/monthly customer reports
Update and distribute weekly project reports to operations team
Request fuel pins and fuel cards
Order office supplies as needed (UG Building)
Download and distribute potential bids; maintain bid folders with updates
Other necessary and required duties