Billing Associate

Acme Barricades LC•Jacksonville, FL

1d•Onsite

About The Position

The Billing Associate position is accountable for creating invoices and credit memos, issuing them to customers by all necessary means, and updating customer files. The position requires the ability to coordinate and work closely with clients and Accounts Receivable personnel.

Requirements

Strong communication and problem-solving skills
Ability to develop & maintain positive relations with internal management & external customers
Ability to meet multiple deadlines, multi-task and prioritize in a fast-paced environment
Highly organized and extreme attention to detail
Strong computer and data entry skills and experience with Microsoft Office
Customer Service Attitude
Ability to work well both independently and in a team environment
Occasional lifting up to ten lbs.
Ability to work in a climate-controlled office environment
Vision adequate (including corrected vision) to perform essential job functions
Hearing (including corrected hearing) adequate to understand verbal information and maintain conversations for an hour or more over a telephone in order to perform essential job functions.
Ability to read and write in English in order to process paperwork and communicate with clients and internal customers
Must be able to sit or stand for extended periods of time
Must have manual dexterity required for repetitive motions that may include the wrists, hands and/or fingers.
Extended use of a computer, keypad or phone

Nice To Haves

2 years of billing/accounting experience in a construction environment
AA in accounting is desired

Responsibilities

Issue invoices and monthly statements to customers in accordance to contract schedules
Expedite certain specialized forms such as AIA document, lien waivers, and sworn statements within the construction industry
Process change orders while updating the agreement, current budget and AIA documents
Multi-task with billing issues arising frequently which require flexibility and the ability to prioritize work
Respond to customer questions, issues & requests
Review reports to ensure all costs have been correctly applied
Update customer files with issued invoices
Update the customer master file with contact information
Track exceptions between the shipping log and invoice register
Submit invoices by electronic data interchange