Billing Associate

Midland•Wheeling, IL

6d•Hybrid

About The Position

The Billing Associate plays a crucial role in our finance department, responsible for validating vendor invoices, reconciling purchase orders, generating customer invoices, and coordinating with internal departments to resolve discrepancies. The associate ensures compliance with company policies and supports financial integrity by maintaining detailed records and facilitating smooth billing operations. The Billing Associate ensures accuracy in financial transactions, maintains organized records, and communicates effectively with vendors regarding billing inquiries and discrepancies. The Billing Associate works closely with the Accounts Payable team and Customer Service, contributing to efficient financial operations and supporting the overall goals of the department.

Requirements

One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
Read and interpret documents such as safety manuals, operating and maintenance instructions, and procedure manuals.
Write routine reports and correspondence.
Speak effectively before groups of customers or employees.
Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Compute rate, ration and percent and draw and interpret bar graphs.
Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Address problems involving several concrete variables in standardized situations.
Beginning knowledge of Microsoft Office

Responsibilities

Accurately enter financial transactions into the accounting software to maintain precise records of billing details and accounts payable.
Review and verify invoices for appropriate documentation and approval prior to payment. Match invoices with purchase orders and ensure proper coding.
Process invoices for drop-shipped sales, freight, and deferred sales.
Communicate with vendors regarding billing inquiries, discrepancies, and payment status.
Collaborate with other finance team members to support projects and initiatives.
Process billing adjustments, customer returns.
Assist with monthly accounts payable reconciliation tasks, including reconciling processed work by verifying entries and comparing system reports to balances.
Review open orders for goods shipped within the month.
Prepare and analyze accounts payable reports, including aging reports, month-end closing summaries.
Carry out additional responsibilities as required to support team objectives and company goals.