Billing Assistant

Pappageorge Haymes Partners•Chicago, IL

55d•$55,000 - $70,000

About The Position

Pappageorge Haymes Partners (PH) is seeking a professional Billing Assistant to join our team. The ideal candidate is an organized self-starter with strong attention to detail, a problem-solving mindset, and the ability to work independently. Familiarity with professional services environments is preferred.

Requirements

Bachelor’s degree in Accounting, Finance, or a related field preferred
2+ years of relevant experience in the architecture or engineering (A/E) industry preferred
Proficient in MS Office, including Word and Excel
Strong analytical and reporting capabilities
Highly organized with strong attention to detail and a proactive, problem-solving mindset
Able to manage competing deadlines and adapt to shifting priorities
Familiar with project-based accounting principles and procedures
Self-directed and dependable, with the ability to work independently

Responsibilities

Manage monthly draft billing using Interactive Billing, ensuring all deadlines are met
Run financial reports and process project billing in alignment with contract terms and approved rate schedules
Generate project reports for Project Managers, ensuring accuracy of calculations and data
Set up new projects, including reviewing contract terms, preparing project budget worksheets, and closing out completed projects
Process time and expense transfers within or between projects
Review employee timesheets for billing accuracy
Make labor and timesheet adjustments as needed after timesheets are posted
Review preliminary invoices for labor accuracy, billing rates, fee maximums, and necessary reclassifications
Communicate effectively with Project Managers regarding contract terms, billing guidelines, and additional services
Distribute draft invoices to Project Managers for review and coordinate follow-up
Handle client and contractor inquiries related to project billing and accounting records