Billing Assistant

Zuckerman Spaeder LLP

4h • $55,000 - $65,000 • Hybrid

About The Position

Zuckerman Spaeder LLP, a premier litigation law firm with offices in Washington, DC, Baltimore, MD, New York, NY, and Tampa, FL, is seeking a Billing Assistant for its Washington, DC office. We represent clients in high-stakes civil and criminal litigation, government investigations, and complex regulatory matters.

The Billing Assistant plays a key role in preparing client invoices, utilizing billing software to process pre-bills and final bills, and tracking time entries, expenses, and disbursements. The successful candidate will be highly motivated, and detail-oriented and committed to accuracy.

Requirements

• A minimum of two years of experience in a law firm or professional services environment is required. A professional degree may be substituted for the experience requirement. Prior law firm or role-related professional experience is preferred.
• Strong attention to detail with excellent organizational, analytical and problem-solving skills.
• Excellent written and verbal communication, organizational, and follow-up skills with the ability to engage effectively with personnel at all levels.
• Outstanding interpersonal skills, with the ability to work effectively both independently and as part of a team.
• Must possess excellent customer service skills and be able to organize and efficiently process work. Must be detail-oriented and demonstrate a commitment to accuracy and thoroughness.
• Upon successfully completing 90-days of employment with the Firm, employees are eligible for a hybrid, flexible work schedule with a 60% in-office requirement, with the remaining time eligible for remote work, subject to business needs.
• The candidate must be proficient in professional software, including Microsoft Word, Microsoft Excel, Microsoft Office, and Windows applications.
• Ability to read and comprehend instructions, correspondence, memos and so forth. Ability to effectively communicate verbally, and in writing, with all levels of firm personnel and/or firm clients.
• Strong mathematical and analytical skills, with the ability to manage financial data and reports. Proficient in manipulating data and formulas in Excel.
• The candidate must possess problem solving skills and strong financial analytical ability.
• This role is primarily sedentary and requires the ability to sit for extended periods, use a computer and other office equipment, and communicate clearly in person and by phone. Occasional walking, reaching, or lifting of up to 5 pounds may be required.

Nice To Haves

• Prior law firm or role-related professional experience is preferred.
• Prior experience with law firm accounting systems is preferred.

Responsibilities

• Prepare client invoices and accurately post them in the accounting system.
• Perform invoicing updates, time entry edits, write offs, fee and expense transfers, and other changes as instructed, in accordance with Firm policy.
• Maintain client invoicing files, ensuring all documentation is accurate and up to date.
• Generate client invoices in the specified format (i.e. PDF, email, LEDES file).
• Assist Billing Supervisor with accrual and budget requests in various electronic billing applications, electronic billing enrollment and onboarding.
• Provide documentation of expenses upon request.
• Assist with monthly and year-end accounting period closing activities as required.
• Deliver comprehensive firm docketing and calendar support, including monitoring deadlines, entering key dates, and ensuring timely reminders and compliance with court and procedural requirements.
• Support special projects on various issues as required.
• Perform other duties as assigned.

Benefits

• Our benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed