Billing and Inventory Specialist

CARROLL INDEPENDENT FUEL COMPANY•Sparks Glencoe, MD

8d•$24 - $30•Onsite

About The Position

Carroll Independent Fuel DBA Carroll Motor Fuels is a Maryland-based fuel distributor serving commercial businesses and fleets throughout the region. Our Finance team keeps the business on track, on time, and on good terms with the customers we serve. We are looking for a detail-driven Billing and Inventory Specialist to own the daily accuracy of fuel delivery billing and product inventory. The role is responsible for reconciling high-volume transactions, catching discrepancies before they become problems, and working across Operations and Accounting to make sure every gallon is accounted for, and every customer is billed correctly. This is a high-volume role with a steady, year-round pace and no slow season. Every day brings a full workload that needs to be handled quickly and accurately. If you do well with a constant flow of work, like numbers, and take pride in getting things right, this role is for you.

Requirements

2+ years of experience in accounting, billing, inventory, or accounts receivable.
Strong math skills and a high level of accuracy.
Intermediate or better Microsoft Excel skills; working knowledge of Word, Outlook, and Teams.
Excellent written and verbal communication skills.
Strong organization and the ability to manage competing priorities in a fast-paced, deadline-driven environment.
Ability to maintain accuracy and focus while handling a consistently high daily volume of transactions.
Ability to handle confidential information with discretion.

Nice To Haves

Experience with ERP systems; PDI or Ascend experience is a strong plus.
Fuel or petroleum industry experience.
Associate or bachelor's degree in accounting or finance.

Responsibilities

Process and reconcile daily fuel inventory and delivery transactions across metered trucks, bulk plants, throughput, and stations.
Review and post customer bills received through email, EDI, supplier portals, and fax.
Apply price overrides, quotes, deal pricing, and delivery fees accurately.
Identify, research, and escalate inventory and product discrepancies, including possible loss or theft, and support regulatory reporting.
Audit and correct product receiving errors and maintain accurate records for audit and review.
Process third-party commercial metered deliveries outside our service region.
Run Commercial Division customer statements.
Support the Operational Accounting team during month-end close.
Partner with internal teams on credits and rebills, including root-cause analysis to prevent repeat issues.
Help maintain internal controls and build clear process documentation for cross-training.