Billing Analyst

Maker's Pride Talent Acquisition Team•Downers Grove, IL

1d•Hybrid

About The Position

The Billing Analyst supports the financial operations of a food manufacturing organization by managing billing activities related to cost recovery and quality issues. This role acts as a key liaison between manufacturing plants, quality teams, supply chain, and finance to ensure accurate, timely, and well-documented customer invoicing. The Billing Analyst prepares detailed invoice support packets, validates charges, and ensures compliance with customer agreements and internal controls. Through strong cross-functional collaboration and attention to detail, the role helps drive revenue recovery, resolve billing discrepancies, and maintain positive customer relationships.

Requirements

Bachelor’s degree in accounting, Finance, or a related field
Minimum of 3+ years of progressive finance experience
Proficient in SAP
SAP systems and pricing-related data structures
Familiarity with Billing and Accounts Receivable/Payable processes
Accurately review and process billing/invoicing data
Attention to detail and organizational skills with ability to manage multiple priorities
Analyze and interpret billing data to provide commentary as it relates to month end results
Great communication and presentation skills
Ability to multi-task and work with team members across all levels within the organization which is a multi-site, multi-equipment contract manufacturing environment

Responsibilities

Manage and maintain a tracking log of all special billings and back-up for invoices
Lead Special Bills meetings
Invoice special billings accurately in SAP
Send Customer invoice copies with support detail
Receive/review customer special billings rates and accounting information for accuracy and ensure that there is appropriate customer back-up documentation to invoice
Review SAP to ensure product is disposed of prior to invoicing
Assist customers with special billing information/requests as needed
Work closely with Accounts Receivable to provide information for unpaid special billings
Maintain Aging file of all accrued special billings for monthly Sales call
Work closely with plant to reconcile disposition discrepancies and monitor disposition account activity and submit monthly accrual to Finance
Prepare period end special billing accruals – Revenue, Disposition, Vendor Recovery
Provide monthly QN, Disposition, Invoice re-classes as needed
Maintain SharePoint QN task list – ensure all QNs are recovered
Provide accounting information to Accounts Payable in SAP for QN credit memos
Provide Sales with information/backup on special billings
Update special billing rates and production worksheets as necessary
Create new special billing SKU’s as needed/cleanup old ones no longer in use
Prepare and communicate special billing month end results and variances against budget/forecast/PY to management
Assist with providing support and commentary for commercial finance presentations
Support year end audit related to special billing
Participate in the budgeting/forecasting process as it relates to special billings
Provide and own special billing template inclusive of any updates needed to upload to BW pertaining to changes in budget/forecast
Trend Analysis by customer and type of special billing to highlight areas of opportunities
Analyze special billing rates being charged in current state and if any increases need to be reset to correlate to rise in overall costs being incurred