Billing Agent

EnGlobe Corp. • Calgary, AB

7d • Hybrid

About The Position

Englobe is looking for a Billing Agent for a full-time role. This position is an integral part of a dynamic and passionate team, contributing to a variety of projects across diverse markets including environment, renewable energies, hydroelectricity, transportation, materials, buildings, and climate change. The role emphasizes boldness, innovation, and collaboration. Englobe is committed to making a positive and lasting impact, approaching work with fresh perspectives, collaboration, and a diversity of voices, fostering an entrepreneurial spirit and empowering customers and communities with boldness and optimism.

Requirements

• Diploma or certificate in Accounting or a related field.
• 2-5 years of experience in project billing or professional services accounting.
• Strong attention to detail and accuracy.
• Ability to interpret contracts and resolve billing discrepancies.
• Excellent organizational and time management skills; ability to meet strict deadlines.
• Strong communication skills and ability to collaborate effectively with cross-functional teams.

Nice To Haves

• Experience with Deltek Vantagepoint (strong asset).
• Experience in a professional services or engineering environment (asset).

Responsibilities

• Manage the full lifecycle of project-based invoicing, ensuring accuracy, timeliness, and compliance with contract terms and internal policies.
• Set up and maintain billing terms in Deltek Vantagepoint, including fee structures (e.g., Fixed Fee, Time & Materials) and Work Breakdown Structures (WBS).
• Interpret engineering contracts to ensure proper billing setup, including revenue recognition, taxes, markups, and supporting documentation requirements.
• Prepare and distribute draft invoices to Project Managers; review and incorporate feedback.
• Review and correct miscoded labour, expenses, and sub-consultant charges; process transfers between projects or phases as required.
• Support Accounts Receivable by investigating client billing inquiries and resolving discrepancies as needed.
• Identify and implement improvements to billing processes, controls, and system usage.
• Finalize and post invoices to the General Ledger, and distribute via email or client e-billing portals.
• Support monthly billing cycles and deadlines, working closely with Project Managers and Finance.
• Contribute to month-end close activities related to billing and revenue.
• Perform other duties as assigned by the Billing Supervisor or Controller.
• Apply and promote Englobe's health and safety rules.

Benefits

• Real flexibility
• Multiple opportunities for professional growth, mentoring and skills development
• Access to a free telehealth service
• Flexible schedules and the ability to compress your work hours
• A hybrid work arrangement
• A full range of benefits (including cost-sharing group insurance and a group RRSP)
• A confidential employee assistance program for you and your family

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree