Billing Administrator

North American Construction Group Inc.•Acheson, AB

4d•Onsite

About The Position

The Administrator, Billing This position is responsible for the entry and reconciliation of project billings including electronically billed sites. Liaises with client, operations and finance to ensure the entry and accuracy of Accounts Receivable. Here at NACG we want to be a part of the next step in your employment journey and push your future forward. Our people are what make North American Construction Group an industry leader, its our people that keep the largest fleet of equipment in Western Canada running and it's our people that keep our job sites safe. Please note that this is a 6-month temporary contract opportunity, with the possibility of extension.

Requirements

Two (2) years’ experience in Accounts Receivable, Accounts Payable, Invoicing/Billing and/or Time Entry
High school diploma
Working knowledge of Microsoft Office Applications, specifically, strong knowledge of Excel
Familiarity with outside billing processes
Above average customer service skills
Ability to adapt to a fast-paced changing environment
Strong time management and organizational skills to meet deadlines
Attention to detail
Above average ability to multi-task
High degree of confidentiality and discretion
Ability to work independently or as a Team Player

Nice To Haves

Prior experience working in Accounts Receivable would be preferred.
Post-secondary education or equivalent additional experience of no less than two (2) years preferred.
ERP experience desirable

Responsibilities

Process all labour and equipment hours, material and third party expenses for electronic billing customers
Liaise with the client, site personnel, project managers and project accountants when investigating and solving discrepancies, corrections and revisions and provide guidance when required
Work with time entry to assist in corrections before uploading details to the client
Set up and monitoring of purchase orders to ensure we have not exceeded the value limit to avoid payment rejection
Review and maintain supporting billing documents including third party, signed LEMS and paper invoices
Send credit invoices for electronic billings
Service Billing job set up including customer billing contract verifications adhering to the COSO compliance standards, customer details and production of the daily time and materials proforma invoice for operations
Periodic weekend support for daily proforma production may be required
Prepare AR invoice for entry into JDE, invoice entry into AR system and cash application. Follow up on discrepancies as required with Project Managers, Accountants & Project Coordinators.
Expected to follow set procedures and processes to satisfy control standards.
Prepare month End accruals – provide the Project Accountants with the required information for month end accruals
Prepare monthly KPI reporting and keep ongoing records of billing site status and volume for assigned sites
Perform quarterly SOX control testing
Cross-train team members to ensure familiarity with all sites
Maintain Customer Billing Applications systems training manuals
Other duties as assigned.