Billing Administrator

National Logistics Services•Mississauga, ON

2d•CA$45,000 - CA$50,000

About The Position

This role ensures the timely and efficient invoicing of customer invoices and the auditing and approval of carrier invoices, P&L reporting for all in/out-bound transportation services provided by National Logistics Services. It is crucial to sustaining growth and profitability within the NLS Transport department that this role works to facilitate optimum service to both our internal and external customers through the timely and accurate execution of billing administration. This role also supports the ability of the NLS Transport key stakeholders to assess our profitability and minimize our costs. Billing Administration is an integral link in the business and logistical support we provide our customers; it helps to secure long-term relationships with our Transportation customers and strengthens our analysis of financial sustainability and our competitive advantage in the marketplace.

Requirements

Excellent communication skills, both written and verbal
2-3 years of experience in an administrative role
1-2 years of experience with accounts payables and receivables
Excellent computer skills, with intermediate to advance working knowledge of Excel.
Well organized and strong attention to detail
Strong time management and priority setting practices works well under deadlines
Must be able to work independently as well as part of a team

Nice To Haves

University Degree or College diploma is an asset

Responsibilities

Responsible for generating the weekly, bi-weekly or monthly invoices of all Transportation customers, utilizing report tools and data entry.
Responsible for auditing and GL coding of all Transportation carrier/vendor invoices billed to NLS.
Provide daily, weekly and monthly cost/revenue figures to the internal NLS Transport stakeholders (CSM & Director, Transport).
Liaise with internal departments related to issues regarding transportation billing inquiries.
Resolve questions, requests, and billing issues from internal or external parties in a prompt and courteous manner.
Provide support to Customer Service, providing track & trace, and support to daily transportation service inquiries as required.
Communicate client billing concerns or trends to the Client Solutions Manager of Transport for escalation and follow-up.
Prepare and submit various reports as required for internal (NLS) and external (client) use.
Liaison with Client Solutions Manager (CSM) and Manager, Ops (Transport) on all service/billing escalation issues.
Communicate any requirements/requests outside the regular scope of business (outside carrier or client Service Agreements), and secure authorization from CSM and Manager, Ops (Transport) when responding to client.
Participate in Customer Service Department meetings, internal Transport meetings, and client meetings as requested.
Other duties as required.