Billing Administrative Assistant

Gowling WLG • Toronto, ON

2d • CA$55,000 - CA$65,000 • Hybrid

About The Position

The Billing Administrative Assistant (BAA) is an integral member of a team of lawyers and Legal Administrative Assistants. The ideal candidate will be committed to client service, possess strong communication skills, and thrive in a fast-paced environment with multiple priorities and continuous learning. The BAA will coordinate and process billing and provide administrative support as needed to all members of the team.

Requirements

• Post-secondary diploma.
• Minimum 3 years experience in an administrative role and/or billing experience.
• Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
• Ability to use discretion when dealing with confidential information.
• Capacity to work independently, as well as in a team environment.
• Produce a high quality and quantity of work product, occasionally under tight timelines.
• Ability to prioritize and to redefine priorities when necessary.
• Ability to handle stress and manage competing deadlines in a professional manner.
• Proficiency with Microsoft 365, Outlook, and Excel.

Nice To Haves

• knowledge of Aderant and iManage, or similar systems, would be an asset.

Responsibilities

• Request and process all pre-bills, ensuring accuracy of details.
• Review and edit text narratives in dockets for accuracy.
• Send regular invoicing to clients and process accordingly.
• Make necessary amendments to bills and submit for production of invoices. Review final copies and submit to professionals for signing and distribution via mail or email.
• Review, code and obtain approval for invoices and scan and save them into the system.
• Ensure client contact information is kept current in all systems.
• Receive incoming payments, process trusts, and process refunds from future transaction deposits.
• Liaise with accounting and accounts receivable team on the collection of payments and follow up with clients on billing requirements.
• Enter and process expense submissions, ensuring accuracy and timely entry into the firm’s systems.
• Process trust cheque requisitions.
• Other duties as required.

Benefits

• 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
• Benefits coverage for Firm members and their dependents from day one!
• 15 vacation days and hybrid work flexibility
• Parental leave top-up for 26 weeks (after 12 months of full-time employment)
• Group Retirement Savings Plan with employer match
• Financial protection through short & long-term disability, life, accident & critical illness insurance
• Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
• Recognition awards, appreciation events, and a supportive, collaborative work culture
• Perks and preferred pricing programs, referral bonuses and more

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree