Billing & Accounts Receivable Specialist III

The Neil Jones Food Company • Vancouver, WA

9h • $28 - $32 • Onsite

About The Position

The Neil Jones Food Company is seeking a Billing & Accounts Receivable Specialist III. This position ensures both the timely and accurate billing of warehouse orders and manages collection efforts as needed. Responsibilities include supporting pre- and post-billing audits, monitoring open orders to ensure prompt billing, filing order records, archiving bills of lading, reviewing accounts receivable, requesting customer payments when necessary, and analyzing changes in customer credit. This position is based at our corporate headquarters in Vancouver, Washington.

Requirements

• High school diploma required, associate’s degree/bachelor’s degree preferred.
• 5+ years of demonstrated billing and accounts receivable experience, or an equivalent combination of training, education, and experience that proves the ability to perform the key responsibilities of the position.
• Highly proficient in ERP and Microsoft Office applications, particularly Excel.
• High level of accuracy and attention to detail.
• Strong written, oral communication, and interpersonal skills.
• Able to problem solve and strong organizational skills.
• Ability to pass a pre-employment drug test, background check including employment and educational verification, credit screen, and to work extended schedule and weekends during the fresh pack season, typically July to early October.

Responsibilities

• Process invoices including EDI invoices in a B2B environment utilizing an ERP.
• Monitors Accounts Receivable aging reports to ensure timely collection of payments.
• Evaluates established credit limits and evaluates credit to determine appropriate risk level.
• Help to coordinate ongoing credit and collection discussions with the sales organization.
• Works directly with customers on timely payments and establishes payment terms to meet both customer needs and business objectives.
• Works to resolve customer discrepancies (billbacks, chargebacks, deductions and claims) compared to amounts invoiced.
• Works with appropriate teams within the organization to resolve issues.
• Match bills of lading and accurately bill shipped orders from warehouses.
• Resolve discrepancies.
• Monitor unbilled orders to ensure all shipped orders are billed in a timely manner.

Benefits

• Medical, Dental, & Vision coverage
• 401(k) match with Traditional & Roth options available
• Company paid Life and AD&D insurance.
• 10 paid vacation days, 9 paid holidays, and separate sick time
• Employee Assistance Program
• Numerous Voluntary insurance products available including Pet and Auto
• Free parking

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED