Bilingual Spanish English Legal Administrative Specialist

Triplenet Technologies•Kent, WA

5d•Onsite

About The Position

This role involves providing specialized and/or technical program-specific information to internal and/or external customers. The position requires interpreting established policies and procedures, and may involve handling sensitive or volatile situations. Key duties include establishing, maintaining, and retrieving information from various sources, including legal files and databases, and performing data entry and verification. The specialist will also interview customers to gather documentation and identify service needs, perform calculations, and manage supplies. Composing, drafting, typing, proofreading, and editing legal documents and correspondence are essential, ensuring accuracy and adherence to procedures. Processing mail and legal documents within court-mandated deadlines, identifying priority matters, and maintaining security and confidentiality are critical. The role may also involve scheduling meetings and maintaining calendars for supervisors. A strong understanding of legal and regulatory requirements for document formatting and content is necessary.

Requirements

Must be 21 years of age
Demonstrated customer service skills
Ability to work cooperatively with discretion, patience, professionalism, courtesy and tact with all levels of staff, private sector officials, elected officials and the public
Knowledge of general office principles and practices
Knowledge of legal procedures and court rules
Knowledge of software applications relative to the position assignment
Knowledge of basic mathematics
Knowledge of conflict resolution techniques
Knowledge of action tracking on specific work assignments or other items related to work position
Knowledge of the operation of standard office equipment that may include typewriters, personal computers, mainframe terminals, copiers, fax machines and multi-line telephones
Keyboarding skills (speed required may vary according to position assignment)
Knowledge of time constraints, meeting deadlines; working under pressure; attention to detail
Analytical and problem solving skills
Ability to effectively communicate via phone, email and in person.
Interpersonal and human relations skills
Organizational skills
Skill in interacting with individuals from diverse background including victims, witnesses, clients and other court personnel
Skill in following oral and written instructions
Skill in prioritizing work load and adapting to changes in work load demand
Skill in maintaining confidentiality on sensitive matters
Skill in following through on assignments as directed
Initiative and accountability skills for work product or service
Skill in conducting research on a specific work assignment
Fluency in Spanish
Ability to pass a Washington State Patrol Background Check
Ability to pass security clearance and/or background check to secure access to correctional facilities

Nice To Haves

Legal experience
Receptionist background

Responsibilities

Provide specialized and/or technical program-specific information to internal and/or external customers over the telephone, in writing and/or in person.
Establish, maintain, code, modify, track, and/or retrieve information and compile data, which may require information searches through legal files, contracts, records, microfilm or computer files including customized database applications.
Enter, obtain and/or verify information obtained from legal documents, following established, clearly defined methods and court rules.
Interview internal and/or external customers, clients and other legal staff to establish program-specific documentation and/or identify services needed.
Perform light to moderate numerical calculations.
Maintain, inventory, order, collect and distribute supplies and/or equipment.
Compose, draft, type and/or word process, proofread and edit legal documents, contracts, and/or correspondence, ensuring correct English and conformity with established procedures.
Accurately process mail or legal documents/legal files in a timely manner to meet court mandated deadlines.
Select mail to handle personally where the response requires specialized knowledge of the assigned function.
Identify priority and/or time-sensitive matters.
Maintain security and confidentiality.
May schedule meetings and maintain calendars for supervisor and/or organizational unit/program.
Maintain, prepare and process documents, which involves a knowledge of legal and regulatory requirements for proper format and content of documents and records.