Bilingual Healthcare Administrative Coordinator (English/Spanish)

Helper Heroes

1d • Remote

About The Position

Helper Heroes is seeking a highly organized, proactive, and dependable Bilingual Office Coordinator to manage the day-to-day administrative workflow of a growing healthcare office. The ideal candidate communicates confidently in both English and Spanish, follows through without constant supervision, and keeps authorizations, documentation, client records, billing preparation, and office communication organized and moving. The role will begin part-time and may transition to full-time as the caseload grows.

Requirements

• Fluent in English and Spanish, both verbal and written.
• Experience in healthcare administration, office coordination, medical billing support, insurance authorization, or a related role.
• Strong communication, organization, follow-up, and attention to detail.
• Ability to manage multiple tasks and deadlines independently.
• Reliable, proactive, and comfortable taking ownership of office workflows.
• Able to learn new systems quickly.

Nice To Haves

• Experience with Office Puzzle is preferred but not required.
• Empathy: You genuinely care about people and want to make a difference in their lives.
• Organization: You’re a master of multitasking and can keep everything running smoothly.
• Communication: You speak impeccable English. You’re a clear and friendly communicator, both written and verbal.
• Problem Solver: You can see the big picture when resolving complex issues and follow through until you reach full resolution.
• Self Starter: You work effectively without supervision and follow processes precisely.
• Reliability: You’re dependable, punctual, and always ready to step up when needed.

Responsibilities

• Request, track, and follow up on authorizations and reauthorizations.
• Contact doctors’ offices to obtain updated orders and follow up until received.
• Enter new clients into the system and maintain accurate, current records.
• Communicate with parents, staff, doctors’ offices, and insurance representatives.
• Review staff documentation for completeness and timeliness and follow up on missing items.
• Answer incoming calls and handle general front-office communication.
• Prepare billing records and documentation for submission by management.
• Post payments after claims have been submitted.
• Maintain organized tracking systems and support overall office operations.
• Perform other administrative duties as needed.

Benefits

• Competitive Base Pay: $7.50/hr
• Make a Difference: You’ll play a key role in ensuring that clients receive the best care possible.
• Growth Opportunities: As we grow, so will you! There’s plenty of room for advancement and learning.
• Fun & Supportive Team: We’re a tight-knit group that values collaboration, compassion, and a good laugh.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed