26-27 SY - Bilingual Secretary I -Spring Garden

School District of Philadelphia•Philadelphia, PA

18d

About The Position

Provides clerical support in an assigned office or school. Performs varied clerical tasks, including typing, filing, scheduling, and answering telephones. The role requires fluent spoken and written English and the appropriate foreign language, along with the ability to learn administrative or school office rules and procedures.

Requirements

High school diploma or equivalent.
Knowledge of office practices and procedures and the operation and maintenance of standard office equipment.
Knowledge of basic personal computer equipment and word-processing functions.
Knowledge of business English, spelling, and arithmetic.
Ability to type from clear copy at a minimum speed of 40 net corrected words per minute.
Ability to use a personal computer and word-processing software effectively.
Ability to perform moderately varied arithmetic computations and tabulations accurately and with reasonable speed.
Ability to maintain clerical records and prepare report forms.
Ability to learn the rules and regulations of administrative or school offices.
Ability to speak English and the appropriate foreign language fluently.
Ability to read and write English and the appropriate foreign language fluently.
Ability to establish and maintain effective working relationships.

Responsibilities

Types correspondence, reports, and forms, including accounting and fiscal statements.
Composes and types form letters or replies to routine correspondence.
Assembles statistical information for reports.
Answers telephone calls and personal inquiries requiring knowledge of school and administrative rules, regulations, and procedures; routes visitors and calls; and secures and releases routine information.
Uses a personal computer for word processing and other assigned functions.
Sorts correspondence, checks, vouchers, index cards, and other materials; maintains and purges files.
Posts and maintains records for personnel, payroll, equipment, pupils, and other areas as needed.
Prepares requisitions for supplies and equipment and maintains related records.
Schedules meetings for a superior or other personnel.
Operates copy and fax machines.