Bilingual Registrar (Pre-K Partnership)

COLLABORATIVE FOR CHILDREN • Houston, TX

5d • Hybrid

About The Position

Manage the coordination of campus-level student records between participating early learning centers and HISD, inclusive of enrollment, withdrawals, and data integrity within the designated student information system while ensuring compliance with district and state regulations. A child's earliest years shape every milestone that follows: school success, workforce readiness, and economic opportunity. We are creating an ecosystem of the highest quality child care in the communities that need it most, so Houston gains a stronger and better skilled future labor force. This role requires bilingual English/Spanish oral and written fluency, at least 2 years in school records management and experience in a K-12 school environment (early childhood services preferred), plus proficiency with student data management information systems.

Requirements

• Bachelor’s degree with majors in education, early childhood education, business administration, public administration, or social science preferred, or High school diploma as a minimum with 5-8 years of prior district registrar experience
• Minimum 2 years in school records management strongly preferred
• Experience in a K-12 school environment, particularly with early childhood services, is highly valued
• Requires bilingual English/Spanish oral and written fluency
• Demonstrated proficiency with student data management information systems (e.g. PEIMS, Apricot, PowerSchool, TRAC, Infinite Campus) preferred
• Familiarity with Texas education laws and compliance requirements
• High level of professionalism and communication skills
• Possess the ability to utilize time management strategies effectively, inclusive of attention to detail and the ability to prioritize tasks.
• Possess the ability to work effectively with parents, caregivers, early learning center staff, and district staff
• Ability to manage multiple projects and competing deadlines with attention to detail.
• High level keyboard skills to manage high volume of data entry
• Polished interpersonal skills and comfort working with executives, stakeholders, and community partners in a collaborative manner and in a highly confidential manner.
• Ability to work primarily remotely, requiring self-discipline to work independently and collaboratively in a team environment
• Computer skills with intermediate proficiency related to Microsoft Office software (i.e. Word, Excel, PowerPoint)
• Experience with email/communications/scheduling software (i.e. Outlook)
• Experience using a student information system (e.g. PEIMS, PowerSchool, Apricot, Infinite Campus, etc.)
• Knowledge of computer network operations, data entry and retrieval using technology
• Must be able to work a 40 hour, Monday – Friday schedule
• Schedule flexibility to accommodate occasional weekday evening hours
• Must have reliable, personal transportation because this position requires driving to different locations, on occasion, in the greater Houston area
• A valid Texas Driver’s License, and current vehicle insurance coverage

Nice To Haves

• Experience with digital platforms (i.e. TEAMS, ZOOM, etc.) desired
• Demonstrated use of generative AI tools very beneficial (Copilot, ChatGPT)

Responsibilities

• Maintain accurate and confidential student records, attendance, and student database updates in an efficient manner and within prescribed timeframes.
• Verify and validate documentation, including birth certificates, immunization records, proof of residency, etc. before entering data into various systems.
• Understand the importance of Special Education and ELL recordkeeping.
• Engage regularly with early learning center providers and parents to obtain data elements for reporting.
• Coordinate with early learning centers to receive and process new student online registrations, transfers, and withdrawals.
• Support family outreach efforts and onboarding for the pre-k partnership.
• Transcribe and code data, ensuring compliance with district and state reporting standards.
• Conduct periodic internal audits to ensure efficacy of enrollment and attendance data and records retention practices.
• Prepares quarterly reporting for the district, early learning centers and within Collaborative.
• Ensure compliance with FERPA regulations, immunization requirements and legal documentation (i.e. divorce decrees, custody orders, etc.).
• Ensure compliance with HISD, state and federal reporting requirements (PEIMS).

Benefits

• HDHP medical option that includes $1400/year employer-paid contribution to a Health Savings Account (HSA), prorated based on hire date.
• Lower deductible PPO medical option.
• Dental, Vision, Voluntary Life/AD&D, Accident, and Critical Illness, AFLAC Cancer and Life policies.
• Employer-paid STD, LTD, Basic Life/AD&D insurance.
• 1:1 employer matching contribution up to 6% retirement plan.
• Generous paid leave time: (Personal Time, Vacation and holidays)
• Section 125 Flexible Spending Account (FSA): Dependent Care expenses
• Professional Development opportunities including coaching and ongoing skills and leadership development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level