Bilingual Receptionist

BDO•Ottawa, ON

3d•CA$34,000 - CA$56,000•Hybrid

About The Position

Our Ottawa-Kent Street office is looking for a bilingual Receptionist to join the Internal Administration team. This is a replacement role where the successful candidate will own the following responsibilities: Welcome visitors, route calls and direct inquiries to proper department or individuals in a timely and professional manner. Manage mail and courier requirements for delivery and pickup, including maintenance of reports for tracking purposes. Ensure reception area is opened/closed appropriately including setting security requirements each night and over holidays. Booking boardrooms, coordinating catering requirements, setting up and cleaning meeting rooms. Receive and process payments including cheque deposits and credit card payments. Draft and distribute facilities communications. Manage the security system, building maintenance requests, office equipment and supplies. Maintain the front desk, reception area, meeting rooms and kitchen in an organized and professional manner. Provide phone coverage for additional offices and local support for the administration team. Various other duties as required.

Requirements

Ability to clearly and confidently communicate with others
Bilingual (English and French)
Strong Microsoft Office skills for data entry and analysis
At least 2+ years’ experience in a fast paced, customer driven environment, and have had experience in completing tasks simultaneously
Well organized and have an eye for detail
Self-motivated to work independently and are a good team player

Nice To Haves

Office Administration diploma or similar education would be considered an asset

Responsibilities

Welcome visitors, route calls and direct inquiries to proper department or individuals in a timely and professional manner
Manage mail and courier requirements for delivery and pickup, including maintenance of reports for tracking purposes
Ensure reception area is opened/closed appropriately including setting security requirements each night and over holidays
Booking boardrooms, coordinating catering requirements, setting up and cleaning meeting rooms
Receive and process payments including cheque deposits and credit card payments
Draft and distribute facilities communications
Manage the security system, building maintenance requests, office equipment and supplies
Maintain the front desk, reception area, meeting rooms and kitchen in an organized and professional manner
Provide phone coverage for additional offices and local support for the administration team
Various other duties as required