Bilingual Receptionist/Scheduler (Spanish) FULL TIME
About The Position
The Office Coordinator position is a vital part of the Talking Tadpoles administrative team and is the first point of contact for families who partner with TT. This position delivers excellent customer service to patients, their families, referring physicians, and therapists. The ideal Office Coordinator candidate is highly organized, customer/client-focused, self-motivated, reliable and has a keen attention to detail, excellent time management skills, exceptional interpersonal skills, and is able to adapt to new processes quickly. This role requires, daily, a mix of high-quality personal engagement with families and other team members on the phone, in person, and through email.
Requirements
- Ability to use computers, tablets, and electronic health record systems for documentation,scheduling, and communication
- Ability to maintain professional boundaries, ethical conduct, and confidentiality at all times
Nice To Haves
- Bilingual (Spanish)
Responsibilities
- Establish and maintain patient records in hard-copy and electronic formats
- Use exceptional written and verbal communication in English with families and clients of Talking Tadpoles via phone, text, email or in person
- Maintain confidentiality and compliance with HIPAA regulations in all interactions.
- Support therapists in maximizing their schedules and accommodating families' changing needs and availability through reschedules.
- Collect payment at time of service
- Serve as liaison for parent/caregiver(s) between all departments (clinical, administrative, billing, etc.) at Talking Tadpoles.
- Maintains attendance policy with families by discussing attendance requirements and following up to offer reschedules.
- Performs Supply Order monthly
- Represent the clinic in the community in a professional manner
- Ability to maintain regular, punctual attendance
- Ability to arrive to assigned locations at required time
- Ability to work scheduled hours
- Meticulous attention to detail over the course of the workday
- Ability to sustain physical and mental activity throughout a scheduled workday
- Ability to remain calm and professional in emotionally charged or high-stimulation environments
- Ability to lift and carry up to 30–40 pounds occasionally
- Ability to maintain prolonged standing or sitting
- Other duties as assigned.
Benefits
- Competitive Medical Benefits
- Smart and Fun Environment
- 401K eligibility at one year of employment
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
