Bilingual Office Assistant

Mom's Meals • Grinnell, IA

2d • Onsite

About The Position

An Office Administrator is the first point of contact and provides administrative support for the facility. This position will coordinate front-desk activities, redirect phone calls and streamline office operations. This position ensures visitors and team members are welcomed and executes all administrative tasks at a high level. We are looking for an excellent team player to build positive relationships with employees and guests. Hours for this role are Monday - Friday 7:30am - 4:00pm.

Requirements

• High School diploma or equivalent
• Bilingual - English/Spanish
• Must have strong organizational abilities, attention to detail, and multi-tasking skills
• Previous experience with Microsoft applications including: Excel, Word, Outlook
• Minimum 3-5 years of receptionist, HR administrative, or related experience
• Ability to manage multiple schedules via MS Outlook
• Excellent previous attendance history
• Demonstrates exceptional communication and people skills
• Ability to interact effectively with senior leadership, outside vendors, and internal and external customers

Nice To Haves

• Associate Degree or 2 years Technical Training or college degree
• Previous experience working in a manufacturing/production facility

Responsibilities

• Provide administrative assistance including reception, guest logs, security badge control, filing, answer phone calls, among other requests
• Assist both HR and managers/supervisors with translation
• Schedule & organize meetings both on-site and remotely
• Answer phones using multi-line phone system, transfer calls to various departments and take messages
• Support upper level staff and HR-related work (i.e. interview coordination, new hire class support, etc.)
• Provide excellent customer service attitude
• Consistently take the initiative and offer creative solutions to problems
• Serve as the liaison and go-to person for office questions and inquiries
• Conduct and monitor wellness screenings for team members
• Maintain a high-level of discretion and confidentiality when dealing with employee and company information
• Coordinate office & facility tasks to include but not limited to; Monitor, order, and stock of office, breakroom and cleaning supplies, coordinate with cleaning staff and building manager, ensure facility needs are addressed, and outside vendor management

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED