Bilingual Legal Secretary / Front Desk Receptionist
About The Position
A boutique immigration law firm has an IMMEDIATE opening for a Bilingual Legal Secretary / Front Desk Receptionist with exceptional customer service skills, strong organizational abilities, and experience working in a fast-paced professional environment. The ideal candidate will have an interest in U.S. Immigration and Nationality Law, excellent communication skills in both English and Spanish, strong writing abilities, and a desire to work with a successful and collaborative team. This position serves as the first point of contact for our clients and plays a critical role in maintaining outstanding client service and office operations. Our high-volume immigration law firm is seeking a friendly, professional, and highly organized Legal Secretary / Front Desk Receptionist to join our team. This role is essential in creating a welcoming environment for clients and visitors while providing administrative and legal support to attorneys and staff. The successful candidate must be comfortable handling multiple priorities, managing a busy front desk, and maintaining professionalism in a fast-paced legal environment.
Requirements
- Bilingual English and Spanish required (read, write, and speak fluently).
- Previous experience as a Legal Secretary, Receptionist, Administrative Assistant, or similar role required.
- Strong customer service and client communication skills.
- Excellent writing, grammar, and proofreading skills in both English and Spanish.
- Proficiency with Microsoft Word, Outlook, SharePoint, Adobe Acrobat, and related document-creation applications.
- Strong computer literacy and ability to learn legal software programs.
- Excellent organizational skills and attention to detail.
- Ability to multitask and work effectively in a high-volume environment.
- Professional appearance and demeanor.
- Ability to maintain confidentiality and handle sensitive information.
Nice To Haves
- Immigration law experience is preferred but not required.
Responsibilities
- Greet and assist clients, visitors, and vendors in a courteous and professional manner.
- Answer and manage a high volume of incoming phone calls and direct them appropriately.
- Schedule consultations, appointments, and maintain office calendars.
- Assist with client intake and collection of required documentation.
- Draft, prepare, and review correspondence and legal-related documents.
- Handle incoming and outgoing mail, emails, faxes, and packages.
- Maintain accurate filing systems and client records.
- Perform data entry and maintain information within case management systems.
- Assist attorneys, legal assistants, and management with administrative support.
- Process payments, invoices, and other clerical duties as assigned.
- Maintain confidentiality and comply with office policies and procedures.
Benefits
- Health Insurance
- Retirement Plan (401(k))
- Employee Assistance Program (EAP)
- Employee Discount
- Paid Training
- Professional Development Opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
