Bilingual Human Resources Administrator

Aecon • Toronto, ON

12d • CA$50,000 - CA$55,000 • Hybrid

About The Position

The Bilingual Human Resources Administrator will provide administrative and coordination support to the Civil East Human Resources and Operations team. The Human Resources Administrator is responsible for providing professional, client-centered support within a fast-paced operational environment.

Requirements

• Post-secondary education with a major in Human Resources or related field
• Bilingual (French/English) is required
• Exceptional organization, attention to detail, with the ability to manage multiple clients and deliverables
• Strong verbal and written communication skills, including the ability to clearly communicate with various audiences, stakeholders and clients
• Excellent problem-solving skills
• Strong customer service skills with the proven ability to develop and maintain effective relationships with team members as well as internal and external stakeholders
• Professionalism and discretion handling sensitive information a must
• Demonstrated ability using MS Office applications (Outlook, Word, Excel, PowerPoint)

Nice To Haves

• Experience working in a fast-paced operational environment such as construction is an asset
• Experience with SAP and Success Factors is an asset

Responsibilities

• Responsible for working closely with Payroll and HR Data Administrators to ensure employment-related transactions, such as new hires and terminations, are processed accurately and submitted within required deadlines
• Responsible for salary reports and ensuring data accuracy and integrity
• In charge of investigating and answering employee questions associated with their pay, acting as a liaison between the employee and salary payroll department & hourly payroll department
• Participate in data audits
• Generate new and ad hoc HRIS reports as needed by the HR department
• Monitor vacation tracking and coordinate end of year vacation roll over process
• Support drafting offer letters, onboarding new employees, collecting all new hire paperwork, submission of IT needs, access to software and hardware, and follow up to ensure all needs are in place prior to the employee start date
• Schedule and coordinate Orientations for new hires for all salary and hourly non-union employees
• Prepare new Employee Orientation packages and assist in offboarding employees including communication with payroll and IT
• Act as liaison between HR, new hire and managers regarding onboarding information
• Participate and lead continuous improvement initiatives

Benefits

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree