Bilingual HR Coordinator

Mitacs

5d•Hybrid

About The Position

This position can be fully remote or hybrid near Mitacs offices in Montreal, Toronto or Vancouver. Mitacs is a mission-driven organization shaping Canada’s innovation future by connecting researchers with organizations across the country to solve pressing challenges and accelerate economic growth. They focus on enabling business-academic collaboration and supporting the development of highly skilled talent to contribute to a resilient, future-ready Canadian economy. Mitacs operates guided by values of Impact, Integrity, Collaboration, Excellence, and Talent. The role of Bilingual HR Coordinator is a full-time temporary position (contract until March 31, 2027) that supports the effective delivery of HR services. This includes coordinating recruitment, employee lifecycle administration, HR operations, reporting, learning and development logistics, and employee experience initiatives. The role requires close collaboration with the HR team, hiring managers, and employees to ensure HR processes are accurate, timely, consistent, and aligned with Mitacs’ values and commitment to service excellence. This position is ideal for someone highly organized, detail-oriented, collaborative, and motivated by supporting people-focused programs and practical improvements that enhance the employee experience.

Requirements

Bilingualism in English and French. Knowledge of written and spoken English and French is required as you will interact with colleagues, clients, and stakeholders located across Canada.
Post-secondary education in Human Resources, Business Administration, or a related field.
Minimum of 1-3 years of experience in HR coordination, administration, recruitment support or other HR functions.
Demonstrated experience and ability to build effective working relationships across teams.
Excellent verbal and written communication skills.
Ability to handle sensitive and confidential information with professionalism and discretion.
Strong attention to detail with ability to manage multiple priorities and deadlines in a fast-paced environment.
Working understanding of employment standards, HR policies, and HR best practices.

Nice To Haves

Lived experience or perspectives connected to Indigenous worldviews are considered strong assets.
Experience with AI-enabled tools in recruitment is noted, with the caveat that AI use is subject to human review and all hiring decisions are made by a human.

Responsibilities

Coordinate recruitment activities, including job postings, candidate screening, interview scheduling, reference checks, and new hire documentation.
Support hiring managers with recruitment process information, tools, templates, and candidate communications.
Coordinate onboarding and offboarding activities, including HRIS updates, payroll and benefits coordination, onboarding schedules, and exit interview scheduling.
Maintain accurate employee records and support HRIS, payroll, benefits, and employee lifecycle administration.
Coordinate logistics, materials, tracking, and follow-up for training, learning and development sessions, employee presentations, and HR-led initiatives.
Track, compile, and report HR metrics and program information to support recruitment, workforce planning, learning and development, and employee experience priorities.
Support routine employee leaves, benefits changes, accommodation coordination, and related employee lifecycle activities, escalating complex matters as appropriate.
Support maintenance of HR policies, procedures, templates, and employee-facing resources to ensure information is current and accessible.
Respond to routine employee inquiries through the EmployeeCare inbox and direct employees and managers to appropriate HR resources or team members.
Provide coordination support for performance management, engagement, culture, and other HR projects and initiatives.
Support employee internal communications and presentations related to HR programs, learning and development, and employee experience.
Support HR programs and initiatives aligned with the HR Plan, including learning and development, employee experience, internal mobility, recognition, and One Mitacs culture.
Identify opportunities to improve HR coordination processes, tools, templates, and employee-facing resources.
Perform other related duties as assigned.