Bilingual HR Assistant

Sweet Career•Racine, WI

13d

About The Position

This role provides crucial support to the HR department, focusing on recruiting, candidate support, onboarding, and general HR administration. The Bilingual HR Assistant will play a key role in managing the recruitment process, ensuring a smooth onboarding experience for new hires, and maintaining accurate HR records. This position requires strong organizational skills, attention to detail, and excellent communication abilities, with a specific need for professional Spanish proficiency.

Requirements

Ability to read and interpret documents such as employee policies and procedures, handbooks, and benefit information.
Ability to communicate effectively with employees at all levels of the organization.
Strong organizational and time-management skills.
Professional written and verbal communication skills.
Bi-Lingual – Professional Spanish Proficiency.
Attention to detail and accuracy.
Ability to handle confidential information with discretion.
Proficiency in Microsoft Office and/or Google Workspace.

Nice To Haves

Experience with applicant tracking systems (ATS) or HRIS preferred.
Enjoys working as part of a team.

Responsibilities

Assist with updating job descriptions and posting open positions on job boards, internal postings, and recruiting platforms.
Review employment applications and resumes to identify candidates who meet basic qualifications.
Coordinate and schedule interviews with candidates, hiring managers, and interview panels.
Communicate professionally with candidates regarding application status, interview details, and next steps.
Maintain accurate candidate records within the applicant tracking system (ATS) or HRIS.
Support recruiting events, job fairs, and hiring initiatives as assigned.
Assist with preparing new-hire onboarding materials and orientation packets.
Track completion of pre-employment requirements, including background checks, drug screens, and employment authorization documentation.
Ensure new-hire paperwork is completed accurately and submitted in a timely manner.
Support new-hire orientation sessions and onboarding activities, including leading orientation as needed.
Maintain recruiting and onboarding spreadsheets, logs, and reports.
Prepare routine recruiting reports, metrics, and hiring summaries.
Assist with data entry and record maintenance within HR systems.
Ensure confidentiality and proper handling of sensitive employee and candidate information.
Support HR projects related to recruiting process improvement, training, and employee engagement.
Partner with hiring managers to support staffing needs and scheduling requirements.
Communicate effectively with internal departments and external candidates.
Escalate issues or delays appropriately to HR leadership.
Support Front Desk by filling responsibilities when position is vacant.
Support key projects to Human Resources department as needed.