Bilingual Executive Personal Assistant

The Wellington Agency•Denver, CO

19d•Onsite

About The Position

A private family in Denver is seeking an exceptional Executive Personal Assistant (EPA) to provide highly personalized, proactive support to the female principal across her personal, family, household and executive life. This is a hands-on position for someone who genuinely enjoys making another person's life easier. The ideal candidate is highly organized, resourceful, discreet and dependable, and can move seamlessly between managing a complex calendar, handling correspondence, organizing personal spaces, preparing for travel, running errands, researching purchases and responding to unexpected priorities. The EPA's primary responsibility is to protect the principal's time, attention and bandwidth by anticipating needs and ensuring details are handled from start to finish.

Requirements

Is naturally proactive, anticipates needs and notices details others miss.
Has a hospitality mindset and takes genuine satisfaction in anticipating needs, creating ease for others and delivering a high level of personal service.
Understands the difference between completing a task and owning an outcome.
Creates strong systems and does not rely on the principal to repeatedly follow up or provide reminders.
Can turn a verbal request, text message or passing thought into reliable action.
Remains calm, resourceful and solutions-oriented when priorities shift.
Exercises excellent judgment about what to handle independently, what to delegate and what requires escalation.
Is comfortable delegating while remaining accountable for the final result.
Enjoys both administrative work and hands-on personal assistance.
Is technologically proficient and learns new platforms quickly.
Communicates clearly, professionally and concisely.
Is discreet, emotionally intelligent and understands the sensitivity of working within a private family.
Is comfortable working around children, household staff and pets.
Is bilingual in Spanish (required) and English.
Excellent calendar, organizational and task-management skills.
Strong written and verbal communication.
High technological proficiency, including Google Workspace and modern productivity tools.
Strong logistical, research and problem-solving abilities.
A high level of emotional intelligence and service orientation.
Spanish/English bilingual fluency.
Valid driver's license and clean driving record.
Ability to pass comprehensive background and reference checks.
Ability to maintain strict confidentiality and execute an NDA.
Legal authorization to work in the United States.

Nice To Haves

Private household experience is welcomed but not required.
Bachelor's degree or equivalent professional experience preferred.

Responsibilities

Own the principal's calendar across personal, family, medical, social and business commitments. Schedule and confirm appointments, anticipate conflicts, account for travel and preparation time, and ensure the logistics surrounding each commitment are addressed.
Monitor designated inboxes, identify time-sensitive matters, organize correspondence, draft responses and follow up on outstanding items.
Handle shopping, ordering, pickups, returns, gifting, alterations, dry cleaning, appointments and other personal errands. Research products and services and execute purchases when authorized.
Assist with closets, wardrobe, packing and unpacking, storage, personal belongings, seasonal organization and other hands-on projects across the family's residences.
Coordinate travel logistics, reservations, itineraries, transportation, documents and packing preparation. Assist with events and occasionally travel with the principal or family as needed.
Maintain personal records and files, track renewals and deadlines, complete forms, organize documents, make calls, conduct research and manage administrative matters through completion.
Maintain awareness of children's schedules and household operations as they affect the principal, ensuring appropriate support and logistics are in place for her commitments.
Work closely with the House Manager, household staff, family office, professional advisors and other team members to communicate needs and coordinate execution.
Support personal projects, property-related matters, events, purchases, moves and other priorities as they arise.
Maintain an active task list, track open items, appropriately delegate when needed, verify completion and provide concise updates on matters requiring the principal's attention or decision.