Bilingual Executive Assistant

EY • Montreal, QC

58d

About The Position

At EY, we’re all in to shape your future with confidence.

We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.

Join EY and help to build a better working world.

The opportunity We are looking for a dynamic person to join our Executive Assistant Group (EAG). EAG is our team of self-motivated EAs who support our Partners and are a key part of our Core Business Services team. We keep our organization running strong by working to deliver exceptional service, supporting EY’s growth and profitability, in line with its vision of building a better working world.

This job posting relates to an existing vacancy within our organization.

Our EAs are driven administrative professionals who enjoy teaming with colleagues while striving to understand and anticipate needs to exceed expectations. On any given day, your key responsibilities may include:

Requirements

• Outstanding time management and organizational skills in a demanding fast-paced environment
• Proven ability to prioritize and meet multiple and/or unexpected deadlines
• Strategic thinking skills combined with the ability to problem solve and anticipate the executive’s needs and be solution-oriented
• Agility and flexibility in response to changing priorities and needs with proactive follow-through
• Committed to contributing to a strong team culture to ensure success
• Develop and maintain relationships to efficiently leverage expertise
• Sound judgement regarding confidential and sensitive matters
• Ability to multi-task and learn quickly, while being adaptable to change
• Be an ambassador for new technology and processes, and be eager to engage in continuous learning and development
• Post-secondary education and/or relevant experience
• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) with proven ability to learn customized software/tools
• Excellent customer service and proven team player with strong written and oral communications skills
• This role involves interaction with clients operating nationally and globally where fluency in French and English is required. Bilingualism in both French and English is therefore a requirement of this role.

Responsibilities

• Engagement maintenance - Support the client engagement management process, including tracking and reporting time & expenses as needed; running reports; maintaining accurate client and contact data; and play a key role in the billing process
• Document management - Use firm brand standards to create and format letters, proposals, presentations, and reports using various Microsoft tools
• Meetings & events - Coordinate virtual and in-person meetings & small events (internal and external); liaise with designated teams for larger events; manage travel using our firm’s dedicated agents and travel tool; and independently manage multiple calendars
• Participate in meetings and learning events; engage in team initiatives and projects; and provide short-term backup support for your colleagues

Benefits

• We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business.
• In addition, our Total Rewards package allows you decide which benefits are right for you and which ones help you create a solid foundation for your future.
• Our Total Rewards package includes a discretionary bonus program, a comprehensive medical, prescription drug and dental coverage plan, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being.
• Support and coaching from some of the most engaging colleagues in the industry
• Learning opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed