Bilingual Corporate Receptionist (English/Spanish) (Administration Support)

Programmed Cleaning•New Berlin, WI

2d•Onsite

About The Position

Programmed Cleaning Inc. is a regional contract cleaning company with over 60 years of experience, serving a wide array of clients including multi-tenant buildings, commercial office buildings, healthcare facilities, financial institutions, and educational facilities. The Bilingual Corporate Receptionist serves as the primary face of the organization, managing the front desk, greeting visitors, and handling incoming communications while providing key administrative support.

Requirements

High school diploma required.
Experience as a receptionist or in a related role.
Must be fully bilingual in English and Spanish (fluent in speaking, reading, and writing).
Strong attention to detail and comfort working with numbers.
Ability to write clearly and provide word-processing support as needed.
Proficient in Microsoft Word, Excel, and Outlook, with basic computer skills.
Friendly, professional demeanor with effective communication skills.
Ability to work well under limited supervision.
Great verbal and written communication skills.

Responsibilities

Welcomes visitors by greeting them in person or on the telephone, determines nature of business, and announces visitors to appropriate personnel.
Answers all incoming phone calls for Programmed Cleaning Inc. and Modern Maintenance Inc.
Provides accurate communication to the office staff, field staff, and customers.
Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
Opens, reviews, and distributes incoming mail, email, and faxes.
Uses mail meter machine – add postage as needed.
Provides word-processing and secretarial support.
Performs other clerical duties such as filing, photocopying, and collating.
Price checking invoices and letting the Finance Manager know of any discrepancies.
Entering vendor invoices.
Assists HR Dept. two (2) times a week with filing, copying documents, etc.
Assists payroll dept. with translating (Spanish) for E-hub payroll questions.
Creates, maintains, and enters information into databases.
Maintains office supply ordering.
Maintains a safe and clean reception area and lunchroom.
Other job duties may be assigned based on company or management discretion mutually agreed upon. For example, assisting the Warehouse with Laundry (rags and mop heads).