Bilingual Administrative Assistant

ABM•Taylor, TX

2d•Onsite

About The Position

The Bilingual Administrative Assistant supports the janitorial and facilities management team within the Manufacturing/Semiconductor industry. This role ensures smooth administrative operations, assists with scheduling and compliance, and provides excellent communication between staff, vendors, and ABM leaders and Client leadership.

Requirements

Must have a Valid Start Driver's License
High school diploma or equivalent (Associate degree preferred).
Bilingual (Spanish & English)
1–2 years of administrative experience; facilities or janitorial experience a plus.
Experience processing manual payroll for a large employee population.
Ability to review, verify, and enter timesheets with a high degree of accuracy.
Strong data entry skills with exceptional attention to detail to ensure accuracy across payroll and billing processes.
Experience supporting or managing the billing process, including ensuring all data is properly allocated and accurately entered into digital systems.
Proficiency in Microsoft Excel (including formulas, spreadsheets, and data organization) and other Microsoft Office applications.
Ability to ensure payroll and billing information is accurately captured, digitized, and maintained.
Experience working with Microsoft systems and other payroll-related software tools.
Strong organizational and time-management skills, with the ability to meet deadlines in a fast-paced environment.
Effective communication skills and ability to collaborate with internal teams.
Proficiency in Microsoft Office Suite and scheduling software.
Strong organizational and communication skills.
Ability to maintain confidentiality and work in a fast-paced environment.

Nice To Haves

Knowledge of cleaning standards and safety regulations.
Customer service and problem-solving abilities.
Familiarity with inventory management systems.

Responsibilities

Maintain records of janitorial staff schedules, attendance, and work orders.
Prepare reports, memos, and correspondence related to cleaning and maintenance activities.
Manage inventory of cleaning supplies and process purchase orders.
Assist in scheduling janitorial staff for daily and special events.
Coordinate with vendors for equipment servicing and supply deliveries.
Provide hands-on support during high volume onboarding, including answering new hire questions and assisting with I9 completion.
Communicate clearly with team members and demonstrate strong familiarity with onboarding procedures.
Ensure adherence to health, safety, and sanitation standards.
Maintain documentation for inspections and compliance audits.
Serve as a point of contact between janitorial staff, client administration, and external contractors.
Respond to inquiries and resolve minor issues promptly.
Process invoices, track expenses, and assist with budget monitoring for janitorial services.