Bilingual Administrative Assistant

Stonecast Products•Germantown, WI

1d•Onsite

About The Position

Stonecast Products is seeking a highly organized and detail-oriented Administrative Assistant to join their team. This role is more than just a front desk position; it involves supporting various departments including operations, accounting, HR, safety, and office administration to ensure the business runs efficiently. The ideal candidate will thrive in a fast-paced environment, enjoy assisting others, and take pride in maintaining organization.

Requirements

Exceptional organizational and time management skills.
Ability to comfortably multitask and prioritize in a busy office.
Close attention to detail and follow-through on tasks.
Professional communication with employees, customers, and vendors.
Ability to maintain confidentiality and handle sensitive information with integrity.
Team player attitude and ability to take ownership of work.
Proactive, dependable, and always looking for ways to improve processes.

Nice To Haves

Bilingual in English and Spanish

Responsibilities

Welcome customers, vendors, and visitors while creating a professional first impression.
Answer and direct incoming phone calls with exceptional customer service.
Provide administrative support to multiple departments including Operations, HR, Sales, Engineering, and Accounting.
Match invoices to purchase orders and assist with Accounts Payable processes.
Maintain office files, supplies, company vehicle records, and reception areas.
Assist with recruiting, onboarding, employee records, PTO tracking, and HR administrative tasks.
Support employee engagement activities, service awards, and company celebrations.
Assist with safety administration, PPE inventory, SDS documentation, and other safety initiatives.
Translate English and Spanish documents or conversations as needed.
Utilize technology and AI tools to improve efficiency and streamline administrative processes.