Bilingual Administrative Assistant
Welch LLP•Ottawa, ON
•CA$55,000 - CA$58,000•Onsite
About The Position
Welch LLP is currently looking for an Administrative Assistant to join their team and provide administrative support across multiple internal departments. This is a full-time, permanent, on-site position located in Ottawa, ON.
Requirements
- A minimum completion of secondary school and a one year office administration diploma or equivalent education and experience
- 2 years of previous experience in clerical or administrative functions
- Excellent verbal and written communication skills in English and French
- Good knowledge of office and administrative procedures
- High level of proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint, Access) including the ability to create and maintain spreadsheets of data
- Strong interpersonal skills and ability to create and maintain positive working relationships with others both internally and externally
- Ability to efficiently produce high-quality deliverables with short and/or competing deadlines
- Ability to take initiative and work independently
- Strong attention to detail and accuracy
- Ability to safeguard confidential personal information
Nice To Haves
- An understanding of the nature of working within a public accounting firm would be an asset
Responsibilities
- Typing, e-mailing, editing and proofreading letters and memos; ensuring documentation is accurate and grammatically correct
- Printing, collating and e-filing of various tax returns and forms
- Primary Reception and Firm Administrator back up
- Sending documents to clients for signature
- Preparing correspondence, emails and financial documents
- Checking all documents for completion prior to distributing
- Maintaining confidential records, files and materials
- Updating and maintaining various corporate databases such as client address changes in Star, adding and deleting contacts
- Typing and printing Taxprep forms
- Supporting Senior and Administrative Services Specialists when needed
- Will require rotating weekend schedule during Personal Tax Season
Benefits
- 3 weeks of vacation
- Summer Friday office closure
- Full two weeks Christmas closure
- Paid volunteer days
- Snack cart
- Fun seasonal events like our summer picnic and tax party
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
