Bilingual Administrative Assistant - Autism

St.Amant•Winnipeg, MB

22d•CA$24 - CA$26•Onsite

About The Position

As an active team member in the St.Amant Autism Programs, the Administrative Assistant participates in continuous quality improvement activities, including contributing to the development, modification and implementation of service and program goals, objectives, policies, procedures and standards. The Administrative Assistant uses service evaluation feedback to purposefully and continually strengthen services. The Administrative Assistant actively supports all Program initiatives designed to strengthen services and Program integrity. The Administrative Assistant assists clinical staff and program managers to implement direct, consultative or mediated models of service. The Administrative Assistant supports a client-centred approach to service or family centered practice when applicable. The Administrative Assistant is familiar with issues and trends in the field of developmental disabilities and autism spectrum disorder.

Requirements

Grade XII diploma or certificate
Secretarial training, community college or career college level with emphasis in computer and office skills
Two (2) years’ previous experience as an executive assistant, administrative assistant or secretary providing a broad range of administrative/secretarial services
Advanced oral proficiency in French is required. French language testing will be a requirement with a minimum B+ grade level in Speaking & Listening. This level implies that the incumbent can understand and communicate in French when required
Experienced and knowledgeable in the use of the full range of modern office equipment
Excellent computer capabilities with experience in using Microsoft Office products and applications including Word, Excel, PowerPoint, Publisher, Access, Outlook and Internet browsers.
Strong computer capabilities in Quadrant and other online/virtual platforms.
Strong organizational, time management and communication skills (written and oral)
Experience in producing accurate and attractive professional documentation/materials
Experience in creating and maintaining standard templates and forms
Experience working with employees and the public and in an effective and professional manner
Ability to work with minimal supervision as well as a collaborative team player in a team environment
Ability to organize and prioritize work in a fast-paced environment
Ability to generate ideas to improve work procedures and contribute to an environment that fosters growth, development and innovation
Superb interpersonal ability to establish and maintain positive and productive working relationships with humility and self-awareness
Ability and willingness to give and receive honest, balanced feedback
Demonstrates competence and character that inspires trust
Acts with integrity and respect in all interactions
Values and commitment to continuous self-growth and professional learning
Able to work well under pressure to ensure that deadlines are met
Successful candidates will be required to provide a satisfactory Criminal Record Check with Vulnerable Sector Screening, Adult Abuse Registry Check, Child Abuse Registry Check and Prior Contact Check
Successful candidates must complete a series of Occupational Health Checks. This includes the requirement to confirm immunization or immunity of specific communicable diseases

Nice To Haves

Computer and/or HR related courses are an asset
Experience with online/virtual learning platforms an asset

Responsibilities

Organizing, creating and maintaining databases
Compilation, organizational, and dissemination of clinical and administrative data related to the St.Amant Autism Programs
Assisting in the preparation of reports and presentations in a variety of formats
Maintenance of electronic files
Organizes data in a computerized environment within specified timelines
Establishes and maintains a filing system of all hard data and reports produced by the St.Amant Autism Programs
Enters statistical data electronically, reviews data for accuracy and completeness, and prepares tables and graphs
Seeks support from IT or program managers when required to create new databases
Assists program managers in the preparation of graphic presentations
Summarizes qualitative data and organizes it in computer files in a format compatible with the production of reports, graphs and tables
Assists in the compilation of reports to the Province based on data collected and analyzed in the Program
Assists the Autism Programs’ management team in the compilation of reports related to program outcomes, as requested
Assists the Autism Programs’ management team in the summary and analysis of data related to CQI and Risk Management, as requested
Supports database users in the Program to keep current and accurate information, and in using summary tables and graphs through the creation of appropriate formulas
Assists management in creating Program related databases and summary formulas
Supports other administrative staff in maintaining databases created in the Program
Supports the scheduling office, as required
Develops and maintains the computer employee group lists in conjunction with IT Services
Supports St.Amant Autism Programs managers as assigned
Ensures that there is appropriate consent related to exchange of information and reviews this regularly
Consults effectively with other supports and services to ensure coordination of planning
Develops a clear understanding of health or client record documentation standards according to specific Program policies
Reports and documents all high risk or potentially high risk situations according to policy
Develops competencies in accordance with priority needs of the Program