Bids & Proposals Coordinator

Airbus • Bingen, WA

9d • Onsite

About The Position

Aerovel (the Airbus Helicopters Flexrotor Program) is looking for a Bids & Proposals Coordinator to join our Business Development & Sales Team based in Bingen, WA. This role provides critical support to the proposal development process for Flexrotor contracting opportunities, by managing key sales processes, developing proposals and commercial offers, marketing support, maintaining Customer Relationship Management (CRM) systems, analyzing performance metrics, and ensuring regulatory compliance. The ideal candidate will possess strong organizational skills, excellent written and verbal communication abilities, and a keen interest in delivering excellence in competitive proposals.

Requirements

• BS/BA degree or equivalent experience
• Minimum one (1) year of experience in proposal development, technical writing, or administrative support (internships or coursework may be considered).
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work collaboratively in a fast-paced, deadline-driven environment.
• Willingness to learn and adapt to new processes and requirements.
• Up to 10% Domestic and International Travel involved
• Must be a US Person under ITAR definition (U.S. Citizen, green card holder or person covered under our existing ITAR license)
• Knowledge of and experience with military, civil agency and commercial contracting requirements.
• Must be able to lead multiple simultaneous tasks with potentially overlapping deadlines.
• Strong attention to detail, excellent organizational skills, solid follow-thru skills and strong motivation, personal and communication skills.
• Ability to communicate effectively in verbal and written form in English
• Operator level proficiency in MS Office 2010 applications, MS Project, Adobe Acrobat, SharePoint, MS Outlook and Salesforce
• Advanced level proficiency in MS Office 2010 applications; MS Visio, operator level proficiency in Adobe Photoshop, Expert Choice, SnagIt preferred

Nice To Haves

• BS/BA in Business, Marketing or Management
• Any experience in aviation industry is preferred (Uncrewed Aircraft Systems (UAS) preferred)
• French or German language skills

Responsibilities

• Assist in the preparation, formatting, and editing of proposal documents, ensuring compliance with solicitation requirements and company standards.
• Prepare finalized bid and proposal submissions from author drafts for executive management consideration and final approval.
• Support the proposal team in gathering, organizing, and tracking required documentation, including resumes, past performance references, and technical content.
• Maintain proposal schedules, calendars, and action item lists to ensure timely completion of deliverables.
• Conduct research on government solicitations, agencies, and competitors to inform proposal strategy and content.
• Coordinate with internal subject matter experts to collect technical input and ensure accuracy of proposal content.
• Help manage version control and document management for all proposal materials.
• Participate in proposal meetings, take notes, and track action items for follow-up.
• Assist with the development of graphics, tables, and other visual aids to enhance proposal submissions.
• Support post-submission activities, including proposal archiving and lessons learned documentation.
• Support creation and maintenance of marketing collateral (brochures, presentations, digital assets).
• Support Salesforce reporting, including lead and opportunity tracking, pipeline accuracy, and dashboard/report development.
• Assist in brand awareness initiatives, including sponsorships and industry partnerships.
• Assist in annual sales planning and forecasting efforts.
• Coordinate updates to product configurations and pricing databases.
• Contribute to operational improvement initiatives and recommend process enhancements.
• Provide logistical and administrative support for sales team travel and customer site visits.
• Other duties as assigned

Benefits

• Competitive base salary
• Incentive compensation which may include profit sharing schemes
• Retirement savings plan
• Employee Stock Ownership Plan (“ESOP”)
• Paid time off including personal time
• Holidays
• Generous paid parental leave program
• Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages.
• Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility.
• Medical insurance
• Dental insurance
• Vision insurance
• Prescription insurance
• Employee Assistance Program
• Flexible Spending Accounts
• Health Savings Accounts
• Basic & Voluntary Life and Accidental Death & Dismemberment insurance
• Short and Long-term Disability insurance
• 401(k)
• Paid holidays
• Tuition Assistance
• Bonus(es) subject to performance criteria

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree