Bids and Proposals Lead

Aventia•Hammond, LA

1d•Onsite

About The Position

ELOS Environmental, an Aventia Company (ELOS) is looking for a Bids & Proposals Lead to source procurement opportunities and lead the preparation and submission of winning proposals. In this role, the Bids & Proposals Lead will work with cross-functional proposal team members to help respond to Request for Proposals (RFPs), Request for Qualifications (RFQs), Requests for Information (RFIs), and manage the proposal development process to ensure on-time delivery of compelling, compliant, and well-written proposals. The position involves researching, writing, and producing a high volume of client-facing documentation on behalf of our company in support of an array of our services. This role will successfully communicate and collaborate with a variety of internal stakeholders including, Principals, Administration, Project Managers, Business Development, Science leads, and other subject matter experts, as needed - and thus, is a highly visible role. The Bids and Proposals Lead should exhibit strong writing skills, excellent attention to detail, and the ability to generate creative ideas while working both independently and collaboratively. The successful candidate is expected to be a self-starter, multitasker who works well under pressure, and follows through on tasks. We are looking for a strong team member who leads by example and keeps the team informed of changes.

Requirements

Bachelor's degree or equivalent relevant experience
5+ years of experience in coordinating responses to private and government entities of all levels/sizes
Proven ability to work across organizations with effective communication, leadership, and project management skills
Proven attention to detail
Excellent writing, grammar, and spelling ability
Excellent presentation and written/oral communication skills
Ability to work in a deadline-conscious, results-driven environment
Strong organization skills

Responsibilities

Management of all proposals, RFQs, and bids that come through, including assigning tasks to other coordinators, assisting with the go-no-go process, and ensuring completion of tasks before deadlines within the team
Pursuit management through resource planning software
Act as the central point of contact on assigned proposals and statements of qualifications, and lead and guide the work of the Bids and Proposals team
Analyze RFQs, RFPs and RFIs to create proposal outlines and development plans
Direct proposal kickoff and debrief meetings, as well as prepare detailed proposal plans, schedules, outlines, and compliance matrices for all phases of proposal development.
Plan winning themes, value propositions, strengths, risk reducers, and differentiated solutions to initial proposal outline
Work closely with various stakeholders to complete the formulation of winning strategies and themes (taking into account strategic relationships, competitor intelligence, etc.) and ensure the message is articulated throughout the proposal
Facilitate multi-disciplined groups in brainstorming and developing solutions to key aspects of the proposal providing tactical advice and guidance with the ability to drive strategy and solutions that result in winning submissions.
Solicit management reviews and approvals during proposal development
Monitor proposal content to ensure compliance to solicitation requirements, evaluation criteria, and technical requirements
Monitor for relevant competitive procurement opportunities, managing the bid opportunities pipeline and circulating opportunities to the appropriate stakeholders
Lead and/or support the development and submission of winning bid responses by working with the Bids team, internal experts and contractors, as required
Research and gather information to include corporate information, professional services information, and other standard materials
Maintain, augment and improve library of reusable components, templates, and processes to reduce response time and improve quality on future bids
Assist with grant writing and grant management as needed
Assist with continued process improvement
Writing SOPs as necessary
File management
Attend meetings, conferences, etc., to network with potential clients
Write persuasively, including executive summaries and other critical components of deliverables such as; past performance volumes, technical and management volumes, security volumes, resumes, and capturing actions from meetings with proposal team members, capture teams, and understanding of the business’s value proposition
Provide writing guidance to authors, volume leads, and capture coordinators to ensure proposals are clear and concise
Strong aptitude for improving organization, flow, readability, completeness, and clarity of engineering/science intensive proposals
Debrief teams after proposal submittal
Interview team members on successful or unsuccessful strategies and tactics,
Facilitate a retrospective assessment on proposals, and refine future proposal strategies, processes, templates and training.