Bid Specialist

Newrez LLC • Langhorne, PA

2d • Onsite

About The Position

The Bid Specialist is responsible for the preparation, review, and submission of bid responses on behalf of the company. This role works closely with vendors, Property Preservation Specialists, and internal stakeholders to evaluate property damage estimates, ensure compliance with investor guidelines, identify opportunities for financial growth, and deliver accurate, timely bid submissions. The Bid Specialist plays a key role in maintaining operational efficiency and supporting company profitability through effective bid management.

Requirements

• High School Diploma or equivalent required.
• Two (2) years of property preservation, QC and/or bid review submission preferred.
• FHA experience desired.
• Additional investor guideline knowledge desired.
• Proficiency in Microsoft Word, Outlook, and Excel.
• Experience working in Aspen desired.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to work under pressure and produce high-quality results within tight deadlines.
• Ability to manage multiple priorities in a fast-paced environment.
• Attention to detail and commitment to accuracy.
• Regular and punctual attendance adhering to schedule established by leadership.
• Constant repetitive motions required for operating a computer, such as typing and managing phone calls.
• Constantly communicating effectively verbally in English, including accurately exchanging information with others following identification of correct procedures.
• All employees are required to have smart phones that meet Company security standards with the ability to install apps such as Microsoft Authenticator. Employment will be contingent on this requirement.

Nice To Haves

• FHA experience desired.
• Additional investor guideline knowledge desired.
• Experience working in Aspen desired.

Responsibilities

• Obtain, review, and evaluate bid submissions from vendors.
• Prepare timely, accurate, and well-written bid responses on behalf of the company.
• Follow up on pending bids and finalize submissions within required deadlines.
• Ensure bid responses meet client, investor, and company requirements.
• Identify and resolve potential issues or discrepancies within bid specifications.
• Review vendor work orders and identify opportunities for increased financial growth and profitability.
• Analyze costs and pricing to ensure competitive and compliant bid submissions.
• Organize and maintain financial accountability on behalf of the company.
• Support profitability objectives through effective cost evaluation and bid management.
• Develop and recommend new systems and processes to streamline bid operations and improve efficiency.
• Monitor workflow to ensure timely completion of assigned tasks and submissions.
• Maintain organized records and documentation related to bids and supporting materials.
• Effectively follow all Standard Operating Procedures (SOPs).
• Communicate daily and effectively with Property Preservation Specialists and other internal departments.
• Collaborate with vendors and team members to obtain necessary documentation and clarification for bid submissions.
• Schedule and facilitate meetings as needed to support operational goals and project requirements.
• Provide timely updates regarding bid status and outstanding issues.
• Deliver high-quality, accurate results while adhering to strict deadlines.
• Demonstrate the ability to work under pressure in a fast-paced environment.
• Consistently meet or exceed company goals and performance expectations.
• Ensure compliance with client requirements, investor guidelines, and company policies.
• Ability to effectively and accurately convey information to others.
• Performs related duties as assigned by management.

Benefits

• Medical, dental, and vision insurance
• Health Savings Account with employer contribution
• 401(k) Retirement plan with employer match
• Paid Maternity Leave/Parental Bonding Leave/Caregiver Leave
• Adoption Assistance
• Tuition & Certification reimbursement
• Employee Mortgage Loan Program
• The Newrez Employee Emergency and Disaster Fund is a program to support our team members experiencing hardships
• Newrez NOW: Through Newrez NOW, our Corporate Social Responsibility program, you’ll have opportunities to give back, lead, and make a difference.
• 1 company-paid Volunteer Time Off day (with over 40,000 volunteer hours contributed since our inception)
• Matching Gifts Program - dollar-for-dollar up to $1,000
• Access to grants, nonprofit resources, and volunteer opportunities
• More than $6,000,000 donated since 2020
• 1 in 5 employees participates in at least one Employee Resource Group (ERG)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED