Bid Manager

Darktrace•Dallas, TX

About The Position

The Bid Manager will lead and coordinate the end‑to‑end bid process for software solutions, ensuring timely, high‑quality, and competitive proposals that align with company strategy and client requirements. This role requires strong project management skills, attention to detail, and the ability to collaborate across multiple teams, including Sales, Legal, Finance, Product, and Security. This is a building role; the successful candidate will be a forward‑looking and creative problem‑solver with a proven track record of establishing and maturing functions and processes.

Requirements

Bachelor’s level degree (preferably in business or a related field)
3+ years of experience in bid management, proposal writing, or sales operations within a software or technology company.
Proven track record of successfully managing complex bids and RFPs.
Demonstrated ability to build, scale, and improve bid processes, tools, and resources.
Strong project management and organizational abilities.
Excellent written and verbal communication skills.
Ability to work under pressure and meet tight deadlines.
Proficiency with Microsoft Office Suite.
Familiarity with SaaS business models, software licensing, and commercial terms.

Responsibilities

Manage the full lifecycle of bids and RFP responses, from initial qualification through submission and post‑bid review.
Create compelling, compliant, and tailored proposals that clearly articulate value propositions and differentiate the company’s offerings.
Work closely with Sales, Legal, Finance, Product, and technical teams to gather inputs, resolve issues, and ensure alignment on pricing, terms, and deliverables.
Ensure proposals meet all client requirements, internal policies, and legal standards.
Develop and maintain best practices, templates, and tools to streamline the bid process and improve win rates.
Stay informed on industry trends, competitor offerings, and client procurement strategies to enhance proposal competitiveness.
Track bid progress, maintain accurate records, and provide regular updates to leadership on pipeline status and success metrics.
Build and develop tools and resources that increasingly enable self‑service for key stakeholders.
Conduct research to find RFPs where we should submit a positive response.