Bid Coordinator

Aston Carter•Cayce, SC

7d•Onsite

About The Position

Join a dynamic and fast-paced team where you’ll play a key role in driving business growth by managing the bid and proposal process from start to finish. This position is ideal for a highly organized professional who thrives on deadlines, collaboration, and producing high-quality, winning submissions. Position Overview The Bid Coordinator is responsible for coordinating, preparing, and submitting competitive proposals in response to client requests. This role serves as a central point of communication between sales, engineering, and operations teams, ensuring accurate, timely, and compelling bid packages that align with client requirements and company standards.

Requirements

Experience in bid coordination, proposal management, or a related role in construction, engineering, or technical services.
Strong organizational and time management skills with the ability to handle multiple deadlines simultaneously.
Excellent written and verbal communication skills with a high attention to detail.
Proficiency in Microsoft Office Suite; experience with CRM or proposal management tools is a plus.
Ability to work collaboratively in a fast-paced, deadline-driven environment.
Strong analytical skills with the ability to interpret technical information and pricing data.

Nice To Haves

Experience supporting HVAC, building systems, or construction-related bids.
Familiarity with contract documents, scope development, and proposal compliance requirements.
A proactive mindset with the ability to anticipate needs and drive the bid process forward.

Responsibilities

Manage the full bid lifecycle, including reviewing RFPs/RFQs, coordinating internal stakeholders, and ensuring timely submission of proposals.
Collaborate with sales, engineering, and project teams to gather technical information, pricing, and project details.
Prepare, format, and finalize professional proposals, ensuring accuracy, completeness, and compliance with client specifications.
Track bid opportunities, deadlines, and outcomes while maintaining organized documentation and reporting.
Support pricing strategy by assisting with cost estimates, bid comparisons, and proposal analysis.
Ensure all submissions meet quality standards, branding guidelines, and contractual requirements.
Communicate effectively with internal teams to resolve gaps, clarify scope, and align deliverables.
Continuously improve proposal processes, templates, and tools to increase efficiency and win rates.