Bid Coordinator - Sr

US Foods • Salem, VA

2d • $17 - $26 • Onsite

About The Position

The Sr. Bid Coordinator is responsible for managing contract pricing, bid administration, product maintenance, and compliance activities to support customer agreements and government contracts. This role serves as a key liaison between internal departments, pricing teams, and customers to ensure accurate product setup, pricing integrity, contract compliance, and timely reporting. The ideal candidate possesses strong analytical skills, advanced Excel proficiency, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

• High School Diploma or GED required.
• Minimum of two years of experience in bid coordination, contract administration, pricing, accounting, or a related field.
• Advanced Microsoft Excel skills, including reporting, data analysis, and reconciliation.
• Strong verbal and written communication skills.
• Ability to work independently with minimal supervision.
• Experience conducting audits, reconciliations, and compliance reviews.
• Demonstrated ability to manage multiple projects and deadlines simultaneously.
• Strong attention to detail and commitment to accuracy.
• Strong analytical, problem-solving, and organizational skills.
• Ability to interpret contracts, pricing agreements, bids, and compliance requirements.
• Advanced proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Strong financial analysis and data management capabilities.
• Exceptional attention to detail with a focus on accuracy and compliance.
• Ability to maintain confidential information and exercise sound judgment.
• Excellent interpersonal skills with the ability to effectively collaborate across all levels of the organization.
• Strong customer service orientation and ability to professionally manage customer inquiries and issue resolution.
• Ability to prioritize workload, meet deadlines, and adapt in a fast-paced environment.
• Demonstrated ability to drive process improvements and support operational excellence.

Nice To Haves

• Associate's or Bachelor's degree in Business Administration, Finance, Accounting, Supply Chain, or related field preferred.
• Experience with contract management, customer agreements, bid processes, and pricing administration preferred.
• Experience utilizing ERP, pricing, contract management, or procurement systems preferred.

Responsibilities

• Manage product maintenance activities within Tandem MPCR, including item setup, additions, deletions, and updates.
• Ensure weekly catalog accuracy by validating STORES catalog information against Tandem/MPCR records.
• Coordinate pricing activities with the PRIME team to maintain accurate and competitive pricing across customer agreements and contracts.
• Review and manage NAPA allowances, ensuring proper assignment and maintenance for all applicable DLA customer accounts.
• Research, investigate, and resolve customer complaints related to pricing, contracts, product availability, and account discrepancies.
• Conduct weekly, monthly, and quarterly quality control audits to verify pricing and product data accuracy.
• Utilize the RECON Tool daily to identify, analyze, and resolve pricing discrepancies and system-related issues.
• Prepare, compile, and submit required weekly and monthly reports to the DLA Contracting Officer.
• Monitor contract compliance and ensure all customer agreements are accurately maintained within company systems.
• Analyze pricing, bid, and contract data to identify trends, discrepancies, and opportunities for process improvements.
• Support bid preparation, pricing strategies, and contract administration activities to ensure alignment with customer and organizational requirements.
• Collaborate with cross-functional teams to ensure timely completion of contract deliverables and pricing initiatives.
• Maintain accurate records, documentation, and reporting related to customer contracts, bids, and pricing activities.

Benefits

• Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law (for example: state or local minimum wage thresholds). The expected base rate for this role is between $17 - $26

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED