Bid Clerk

JF Group • Lakeland, FL

1d • Onsite

About The Position

The JF Petroleum Group stands as a premier leader in the North American fueling infrastructure industry, offering comprehensive turn-key solutions for distribution, construction, and service needs. We serve a diverse clientele including retail fueling stations, commercial and government fleets, and emergency power customers. The bid clerk plays a crucial role in the success of any construction project. With its attention to detail, organizational skills, and ability to communicate effectively, a bid clerk ensures the smooth operation of bidding processes. This position requires a high level of professionalism and a comprehensive understanding of construction industry practices.

Requirements

• High school Diploma or GED required
• Ability to work in high energy, fast paced environment.
• Must be Highly Organized with high performance of multi-tasking.
• Excellent organizational and time management skills to handle multiple bids simultaneously and meet deadlines.
• Proficient in using bid management software, document management systems, Excel, and MS Word.
• Strong attention to detail and accuracy to ensure bid submissions are error-free and compliant with requirements.
• Familiarity with bid document types, such as RFPs, RFQs, tenders, and their components.
• Ability to quickly understand bid specifications, drawings, and technical documents.
• Flexible and adaptable to changing priorities and bid requirements.
• Self-motivated with the ability to work independently as well as part of a team.
• Highly proficient with creating/editing PDF’s.
• Must be able to meet company’s employment requirements, which includes passing a drug screen, criminal background check, and MVR, if driving for the company.

Nice To Haves

• Bachelor’s Degree preferred
• Proven experience as a bid clerk or in a similar role, preferably in the construction, engineering, petroleum, or procurement industry is preferred, but not required.

Responsibilities

• Review and analyze bid specifications and documents to understand the requirements and scope of work.
• Prepare and organize bid packages, ensuring that all necessary documents are included and accurate.
• Collaborate with the bid management team to gather relevant information for bids.
• Coordinate and communicate with suppliers, subcontractors, and vendors to obtain quotes and pricing information for bidding purposes.
• Maintain accurate and up-to-date records of all bid activities, documents, and communications.
• Assist in the preparation and presentation of bid proposals, ensuring compliance with all bid requirements and deadlines.
• Participate in bid evaluation and analysis, reviewing bid results and providing support in determining the most competitive bid.
• Stay updated with industry trends, regulations, and best practices related to bidding and procurement to ensure a competitive advantage.
• Maintain a library of past bids and proposals for reference.
• Coordinate with various internal departments to ensure all bid requirements are met.
• Follow up on bid submissions to track progress and outcomes.
• Provide administrative support to the bid management team, including scheduling meetings, managing calendars, and organizing files.
• Participate in bid team meetings and lessons learned sessions to continuously improve bidding processes.
• Maintain confidentiality and handle sensitive information with integrity.
• Stay organized and meet deadlines to ensure timely bid submissions.
• Other work assigned by management.

Benefits

• Competitive pay
• 401(k) with company match
• Paid time off
• Paid holidays
• Health benefits (eligible 1st of the month following 30 days) including Medical, Vision, Dental, Disability
• Life insurance-company provided
• Bonus program eligibility
• Paid training for field personnel
• Uniforms provided for field personnel

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED