BID Administrator

Ethos•Irvine, CA

7d•Remote

About The Position

We are a leading electrical and mechanical building services engineering consultancy based in Dublin, delivering complex, high-value projects across the EMEA region. As we continue to grow, we are looking for a talented and driven Bid Administrator to join our Strategy & Growth team. Reporting to the BID Manager, you will play a pivotal role in shaping how we go to market, owning the end-to-end bid process and producing compelling, high-quality proposals that win work. You will collaborate closely with our Leadership Team and technical experts across sectors including Data Centres, Sustainability, Industrial & Energy, Smart Buildings, and Programme Management. This is a fantastic opportunity for someone who thrives in a fast-paced environment, takes pride in their work, and wants to make a tangible impact on the growth of a forward-thinking engineering consultancy.

Requirements

Must be based in Ireland
Good written and verbal communication skills, with the ability to translate technical information into clear, compelling narratives
Solid organisational skills with the ability to manage multiple bids simultaneously under tight deadlines
Experience supporting the preparation and submission of bids, tenders, and proposals, with strong attention to detail and the ability to manage multiple deadlines simultaneously.
A collaborative, proactive mindset — comfortable working with senior stakeholders and cross-functional teams

Nice To Haves

Experience in the engineering, construction, or professional services sector
Proficiency in Adobe InDesign or similar design/desktop publishing tools
Familiarity with public procurement frameworks and tender portals

Responsibilities

Support and coordinate the full bid management lifecycle — from opportunity identification and kick-off through to final submission — ensuring all deadlines and quality standards are met
Develop persuasive, well-structured, and visually polished bid and tender documents tailored to each client and project
Conduct thorough client and market research to understand requirements, pain points, and priorities, and reflect these clearly in our proposals
Work cross-functionally with technical, commercial, and leadership teams — as well as subcontractor partners — to gather and synthesise the information needed to build winning submissions
Coordinate the compilation of technical and financial content, ensuring accuracy, consistency, and alignment with the client's brief
Maintain and continuously improve a library of bid content, CVs, project case studies, and standard responses
Proactively review and refine bid materials, applying lessons learned to raise the quality bar with each submission
Support the BID Manager in driving best practice across the bid function and contributing to the team's broader strategic growth objectives

Benefits

Flexible working times
20 Days holidays up to 25 days
Pension Scheme
Working travel out-of-pocket expenses
Travel tax scheme or bike-to-work scheme
Regular training/mentoring / further college support
Support for Chartership
Subsidised Health Insurance Allowance
A Professional Subscription Fee paid by the company
Paid Statutory Leaves
Healthcare check-ups and flu vaccinations
Gym / Fitness membership
Heavily subsidised social committee (5 a side, golf society, climbing club and regular social events)