Bid Administration Team

Acosta • Tallahassee, FL

11d • Remote

About The Position

The Bid Coordinator is responsible for coordinating bids and maintaining contracts with various agencies, schools, and military. This role involves researching products, negotiating, and soliciting fixed bid pricing, as well as capturing and maintaining bid contracts. The position also requires managing awarded bids and communicating with procurement for on-time performance and ensuring timely distribution at the correct bid.

Requirements

• High School Diploma or GED.
• 2-3 years of administrative, sales support, contract administration, purchasing, customer service, or related experience.
• Intermediate Microsoft Excel, Word, Outlook and Teams skills.
• Ability to calculate percentages, discounts, and pricing adjustments.
• Strong organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to work independently within established procedures.
• Applicants must be based in the United States and authorized to work in the U.S. without current or future employer sponsorship.

Nice To Haves

• Associate Degree in Business Administration, Supply Chain, Finance, Marketing, or related field.
• Equivalent experience may be substituted.
• Experience supporting bids, pricing, proposals, or contracts preferred.
• Foodservice industry experience preferred.

Responsibilities

• Coordinate bid process from solicitation through implementation.
• Maintain bid files, contract records, pricing documentation, and databases.
• Track renewals, amendments, and customer requirements.
• Maintain pricing templates and contract pricing records.
• Prepare recurring reports and spreadsheets supporting bid activity.
• Verify pricing accuracy within systems.
• Respond to customer and manufacturer inquiries.
• Assist with issue resolution regarding pricing and contract administration.
• Support vendor sample billing and related activities.
• Partner with purchasing and supply chain teams to support awarded business.
• Provide backup support for National Accounts and related functions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED