Bid Admin Assistant II (Hybrid)
About The Position
The Bid Admin Assistant II keeps Lakeshore’s bid process running smoothly, on time, organized, and compliant. The role supports the preparation and submission of customer bids and contracts, working with Sales, Legal, Operations, and Customer Service to ensure details are in place. This work enables Lakeshore to serve schools and families. The position coordinates bid activities from start to finish, researches solicitation documents and bid opportunities, gathers information and documentation, maintains accurate records in Salesforce and other tracking systems, assembles submission packages, and coordinates delivery logistics to meet deadlines. The role is based at the Carson, California office on a hybrid schedule.
Requirements
- 1–2 years of experience in bid administration, contracts, procurement, or a closely related support role.
- Comfort working with data-entry and record-keeping systems.
- Proficiency in Microsoft Office, including Word, Excel, and Outlook.
- Strong attention to detail and ability to catch errors.
- High school diploma or equivalent.
- Ability to work onsite at the Carson, California office on a hybrid schedule.
Nice To Haves
- Basic Salesforce experience.
- Associate’s degree or relevant coursework in business, communications, or a related field.
- 2+ years of experience in bid, contracts, or procurement support.
- Familiarity with bid portals, e-procurement platforms, or contract management tools.
Responsibilities
- Coordinate bid activities from start to finish, tracking deadlines, managing correspondence, and following up on deliverables to keep submissions on schedule.
- Research solicitation documents and bid opportunities to identify requirements, flag key deadlines, and gather information for accurate, timely responses.
- Partner with Sales, Customer Service, Legal, and Operations to collect documentation, resolve open items, and move bid projects forward.
- Maintain current records in Salesforce and other tracking systems by entering data, updating fields, and organizing supporting materials.
- Compile and organize bid submission packages, including required forms, response materials, and supporting documentation.
- Coordinate delivery logistics to meet bid submission deadlines.
Benefits
- Bonus eligibility.
- Paid leave for new parents.
- Medical, dental, and vision coverage, including EPO, PPO, and HSA options.
- 401(k) retirement plan with company contribution.
- Flexible benefits.
- On-site preschool for employees’ children.
- On-site employee gym.
- Employee discount.
- Casual dress.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
