BIC Specialist (Specialized Conflicts)

Cooley•Santa Monica, CO

15h•Onsite

About The Position

The BIC Specialist (Specialized Conflicts) role is crucial for the firm's compliance with ethical obligations and risk management policies. It ensures the firm can onboard new business, clients, matters, timekeepers, and employees efficiently. This position works closely with various teams, including Business Intake and Conflicts, New Business, Specialized Conflicts, Compliance & QA, and Operations. The specialist will participate in department initiatives, assist with policy and procedure drafting, coordinate lateral candidate submissions, and serve as a flexible, cross-trained resource within the department.

Requirements

After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage, and other firm applications.
Available to work overtime, as required.
3+ years direct applicable years’ experience (e.g., business intake and conflicts, legal or professional services).

Nice To Haves

Bachelor’s degree
Paralegal certificate
Experience working in a law firm or other professional services environment

Responsibilities

Review incoming firm-wide attorney, paralegal, and business professional conflict check submission forms.
Create lateral conflict folders.
Update lateral conflicts spreadsheets.
Maintain accurate tracking of partner candidates’ status and to-do items.
Schedule internal meetings regarding lateral partner conflicts.
Prepare requests and associated engagement letters for onboarding lateral partners.
Assist with obtaining pre-approvals related to onboarding lateral partners.
Communicate with recruiting/HR, attorneys, and other department members regarding lateral intake.
Help maintain the cross-reference database.
Run conflict reports as needed.
Run and clear contract attorneys as needed.
Provide training to all BIC new hires on various systems and tasks.
Understand the American Bar Association (ABA) Model Rules of Professional Conduct as adopted in each state in which the Firm maintains an office, and jurisdictional differences in all states, countries, and practice areas in which the Firm conducts business.
Conduct research projects as assigned relating to conflicts of interest, operations, and project issues.
Conduct research projects on corporate affiliations and corporate relatedness.
Assist with ethical screen database clean up.
Perform all other duties as assigned or required.